IFB #SP69902601 Fire & Security Alarm Systems Monitoring & Maintenance Services

The California Correctional Training and Rehabilitation Authority (CALCTRA) is requesting sealed bids for 24/7 fire and security alarm systems monitoring and maintenance services at the CALCTRA Central Office in Folsom, California, under IFB #SP69902601, with bids due September 17, 2026 at 5:00 p.m. Pacific time.

Contractor personnel must obtain gate clearance a minimum of five working days before service commencement, which includes Department of Motor Vehicles checks, wants and warrants verification, and criminal history screening. Mandatory tuberculosis testing (CDC forms 7336 and 7354) is required prior to contract start and annually thereafter for all employees with regular contact with incarcerated individuals. Contractors must comply with California Penal Code sections and CCR Title 15 regulations governing conduct around incarcerated persons, including strict prohibitions on contraband, weapons, cameras, tobacco, alcohol, drugs, and wireless devices on facility grounds. Attendance at any mandatory pre-bid conference or walk-through requires advance notice to the designated analyst and submission of driver's license or California DMV photo identification for gate clearance; attendees are prohibited from wearing shorts or blue chambray, denim, orange, olive green, or black clothing.

The scope encompasses comprehensive monitoring, maintenance, testing, and repair of fire detection systems, security alarm systems, and related equipment with emergency response capabilities and preventive maintenance on all installed systems. The contractor must maintain continuous 24/7 monitoring operations and provide qualified technicians for emergency response. Pricing should be submitted on a per-month or per-year basis, with all costs including labor, materials, equipment, and emergency service calls included in the proposed fee structure. The contract term extends for an initial period with potential renewal options at CALCTRA's discretion. Evaluation criteria include technical qualifications, experience with similar systems, response time capabilities, and pricing. Bids remain valid for 45 days following the due date. Any solutions incorporating generative AI technology must be disclosed using STD 1000 (GenAI Disclosure & Factsheet), with failure to disclose resulting in disqualification. Awardees must file Statements of Economic Interest (Form 700) within 30 calendar days of contract execution and complete a Payee Data Record (STD 204) prior to payment. Protests must be submitted in writing within five working days after award notification.