IFB SD25-00030 Radiation Dosimetry Services

The California Department of Corrections and Rehabilitation, California Correctional Health Care Services is requesting bids on radiation dosimetry services under IFB SD25-00030, with bids due August 5, 2026 at 3:00 PM and public bid opening on August 6 at 3:00 PM via phone conference. The procurement carries mandatory Disabled Veteran Business Enterprise (DVBE) participation of no less than 3%, with incentive reductions for participation exceeding the threshold; a 5% small-business preference is available for certified small businesses or non-small businesses committing to at least 25% subcontractor participation.

Bidders must hold three years of experience performing radiation dosimetry services, National Voluntary Laboratory Accreditation Program (NVLAP) certification, ISO 17025 certification, and three positive references for services provided within the last five years for a minimum of twelve consecutive months. Contractors must maintain active California Secretary of State registration or a valid business license.

The scope covers whole-body dosimeters using radiation detection film or optically stimulated luminescent (OSL) technology, including proper encasement, attachment clips, and return envelopes for approximately twenty-eight participating CDCR institutions across California. Dosimeters must record exposure to x-ray, beta, and gamma radiation and maintain accuracy within twenty percent of true radiation exposure. Contractors must deliver dosimeters and usage instructions within five business days of order requests, test submitted dosimeters within five business days of reception, and provide comprehensive exposure reports in PDF format to designated CDCR personnel within forty-five days of receiving dosimeters for testing. The contractor is responsible for all shipment costs for standard orders and replacement of defective or lost dosimeters within twenty-four hours at contractor expense if due to contractor negligence.

The contract term runs from January 1, 2027 through December 31, 2028, with one optional two-year renewal period (2029–2030). Pricing is submitted on a separate Rate Sheet with line items for monthly dosimeter replacements, quarterly replacements, late/lost/damaged replacements, and overnight shipping. Questions are due July 20, 2026, with responses provided by July 29, 2026. References will be contacted August 7, 2026 with responses due August 14, 2026. Notice of Intent to Award is scheduled for August 17, 2026, with Proposed Award Date of August 25, 2026. Award will be made to the lowest responsive, responsible bidder.