IFB SD#25-00004 Wheelchair Measurement Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are seeking specialized wheelchair measurement services through Invitation for Bid (IFB) #SD25-00004 for the California Medical Facility (CMF) in Vacaville. The procurement targets precise wheelchair measurement evaluations, with an estimated 150 evaluations to be conducted over a three-year contract period from September 17, 2025, through September 16, 2028. Bidders must possess a minimum of three years of experience performing wheelchair measurements and hold a valid Assistive Technology Professional Certification from RESNA. Key deliverables include traveling to the facility to measure patients for medically prescribed specialized wheelchairs, submitting detailed documentation with fabrication specifications within 48 hours, and providing measurement reports to the Contract Manager within 24-48 hours. Proposals are due by August 28, 2025, at 3:00 pm, with a public bid opening scheduled for August 29, 2025, at 10:00 am. The evaluation criteria will primarily focus on the rate per wheelchair measurement evaluation, which must include all associated costs such as labor, travel, per diem, materials, supplies, transportation, and equipment.

The procurement includes provisions for small business and Disabled Veteran Business Enterprise (DVBE) preferences, with potential incentives ranging from 1-5% based on the level of DVBE participation. Bidders must submit mandatory attachments including certification sheets, references, business declarations, and various state-required forms such as a Non-Disclosure Agreement. The contract requires strict adherence to confidentiality requirements, HIPAA regulations, and comprehensive security protocols when working within the correctional facility. Contractors must complete background checks, wear appropriate non-inmate clothing, and submit to potential security screenings. While the contract indicates a maximum amount of $0.00, suggesting a potentially no-cost or low-cost service arrangement, bidders will be required to quote a price per evaluation and a rate for potential cancellations. The state reserves the right to reject any or all bids and is not obligated to award a contract, providing flexibility in the procurement process.