IFB SD#24-00020 - Wheelchair Measurement Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are soliciting bids for Specialty Wheelchair Measurement Services through Invitation for Bid (IFB) #SD24-00020. The procurement seeks a contractor to provide comprehensive wheelchair measurement services at the California Medical Facility in Vacaville, CA, focusing on measuring and documenting medically prescribed specialized wheelchairs. Bidders must possess a minimum of three years of experience performing specialty wheelchair measurements and maintain a valid Assistive Technology Professional Certification from RESNA. The contractor will be responsible for providing all necessary labor, travel, materials, transportation, and equipment to complete wheelchair evaluations, with a requirement to submit detailed documentation within 48 hours of service. Key procurement dates include a final deadline for bidder questions on January 16, 2025, bid submission deadline on January 30, 2025, public bid opening on January 31, 2025, and anticipated contract award on February 13, 2025. The contract term will run from July 1, 2025, through June 30, 2028, with an estimated 150 evaluations anticipated over the three-year period.

The solicitation includes some flexibility for small businesses and disadvantaged vendors, with small business preferences of 5% available for certified small businesses or non-small businesses subcontracting 25% to small businesses, though these preferences are limited to $50,000. Notably, mandatory Disabled Veteran Business Enterprise (DVBE) participation goals have been waived for this solicitation, but DVBE incentives of up to 5% remain applicable. The contract currently shows a $0.00 placeholder value, with final rates to be determined through the bidding process and detailed in Exhibit B-1 Rate Sheet upon award. Contractors must maintain specific insurance coverage, including $1,000,000 in commercial general liability insurance, $1,000,000 in automobile liability insurance, and workers' compensation insurance with limits not less than $1,000,000. Additionally, the awarded contractor must comply with all CDCR/CCHCS health and safety protocols, including COVID-19 requirements, security clearances, and maintaining appropriate conduct when working with incarcerated individuals.