IFB S25-33224 Vending Machine Revenue Contract - La Palma, CA

The State of California Department of Rehabilitation is soliciting bids through Invitation for Bid (IFB) S25-33224 for a vending machine revenue contract to operate and maintain two vending machines at the Defense Contract Audit Agency's La Palma, California facility. The contractor must supply all labor, materials, equipment, products, and transportation necessary to operate and maintain the machines, which must be energy-efficient, dollar bill-accepting units offering cold beverages, candy/snacks, and combo items compliant with SB 441 nutritional guidelines requiring at least 35% of food and one-third of beverages to meet accepted nutritional standards. Minimum qualifications include a California business license, sellers permit, Commercial General Liability insurance ($1,000,000/$2,000,000), Automobile Liability insurance ($1,000,000 combined single limit if applicable), Workers' Compensation coverage ($1,000,000), and a principal place of business or physical branch office within 100 miles of the La Palma location. The contractor must submit bids as a percentage commission rate applied to gross receipts, with bids above 24% requiring income statement justification, and monthly commission payments are due by the 15th of the following month. Service hours are Monday through Friday, 8:00 AM to 5:00 PM, excluding holidays, with the contractor responsible for all equipment maintenance and repair with response required within eight working hours and resolution within 24 working hours. The deadline for written questions is March 16, 2026, by 2:00 PM, with answers posted by March 20, 2026, and the final bid submission deadline is April 7, 2026, by 2:00 PM, followed by a public bid opening on April 8, 2026, at 2:00 PM via Zoom, with an anticipated award date of April 20, 2026.

No subcontracting is permitted on this contract, and while the solicitation includes a Disabled Veterans Business Enterprise (DVBE) incentive program with participation goals offering up to five percent bid adjustment, there are no mandatory set-asides or restrictions limiting eligible bidders. Small businesses may qualify for a five percent preference if certified by the Department of General Services, while non-small business bidders may qualify for a five percent preference by committing to subcontract at least 25% of their net bid price to California certified small businesses; additionally, small and micro businesses, DVBE firms, and NVSA small businesses may claim applicable incentives up to five percent, with cumulative preference and incentive adjustments not exceeding 10% or $100,000, whichever is less. All bidders must complete required compliance certifications including the Darfur Contracting Act form, Payee Data Record (STD 204), and Bidder Declaration Form (GSPD-05-105) documenting commercially useful function compliance. The projected gross receipts are estimated at $2,646.00 over the three-year contract period (Department of Rehabilitation approval through April 30, 2029), though actual commissions will be based on monthly meter readings, with liquidated damages of $100.00 per machine assessed for late or non-compliant payments. Award will be made to the responsive and responsible bidder submitting the lowest evaluated bid after adjustment for applicable preferences and incentives, with no incumbent vendor information provided in the solicitation materials.