IFB #S22652512A Air Compressor Preventative Maintenance Services

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) No. 03A4054 for comprehensive maintenance services of water recycling, steam cleaning, pressure washing, and industrial vehicle vacuum equipment across District 03, which spans eleven California counties including Butte, Colusa, El Dorado, Glenn, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, and Yuba. The procurement seeks contractors to provide labor, tools, equipment, and necessary incidentals to troubleshoot, service, maintain, repair, and replace parts of various cleaning and vacuum equipment at multiple Caltrans-owned properties and maintenance stations. Contractors must possess a valid D-21 Machinery and Pumps Contractor license from the California Contractors State Licensing Board and be registered with the Department of Industrial Relations. The contract will run from an estimated start date of August 25, 2025, through August 24, 2028, with bids due by August 5, 2025, at 2:00 p.m. The solicitation requires bidders to structure their proposals around two primary service categories: 111 annual routine services and 1,200 hours of non-routine services, with a total bid proposal not exceeding $461,000.

The IFB demonstrates a strong commitment to small business participation, with Caltrans establishing a 25% Small Business participation goal and offering a 5% incentive for 100% Disabled Veteran Business Enterprise (DVBE) participation. Prevailing wage requirements will apply if the total bid amount exceeds $15,000, and contractors must comply with various state regulations regarding labor, licensing, and business practices. The solicitation indicates that the documentation is currently not digitally accessible, and interested parties can request an accessible version through a provided link or by calling (916) 654-2852. While no incumbent vendors are specifically mentioned, the procurement appears designed to support ongoing maintenance of Caltrans' specialized cleaning and vacuum equipment infrastructure across the specified geographic region. The maximum budget for this three-year contract is set at $461,000, with pricing expected to cover both routine and non-routine maintenance services across the designated counties.