IFB #RW2621005 Lounge Seating Kits

The California Correctional Training and Rehabilitation Authority is soliciting sealed bids for lounge seating kits for its Furniture Enterprise at the Correctional Training Facility in Soledad, California, under IFB #RW2621005, with bids due August 26, 2026 at 3:00 p.m. PST. No state or local set-aside or preference program applies; CALCTRA does not grant Small Business, Disabled Veteran Business Enterprise, Target Area Contract Preference Act, Local Agency Military Base Recovery Act, or Enterprise Zone Act preferences.

The scope includes single seat chairs, double seat loveseats, triple seat sofas, modern light scale collaborative lounge chairs, and modular lounge seating systems in multiple configurations. Bidders may offer unassembled kits (assembled by CALCTRA's ordering factory) or completely assembled units with upholstery supplied by CALCTRA. All products must meet TB 117-2013 flammability certification, ANSI/BIFMA X5.4-2012 lounge seating testing certification, and third-party environmental certifications such as Greenguard Gold or SCS Indoor Advantage Gold. Bidders must demonstrate a minimum of five years of experience in correctional industries and manufacturing lounge seating, provide verifiable company references, and submit quality control procedures including receiving inspection standards.

The initial contract term is three years, with potential extension by mutual agreement. Pricing is F.O.B. Destination with freight prepaid by the vendor, payment Net 45 days, and deliveries within 30 calendar days of notification. The minimum order is 10 units from any single contract vendor. Contractors must provide on-site training for a minimum of two days at contract start and one day annually thereafter. Award will be made on a best value basis considering cost, past performance, product quality and reliability, ISO certifications, length of experience, expressed warranties, product life cycle, and customer service commitments.

All contractor personnel entering the correctional facility must comply with gate clearance procedures, tuberculosis testing, background checks via CLETS, professional dress codes, and prohibitions on weapons, cameras, tobacco, alcohol, drugs, and wireless devices on facility grounds. Contractors must maintain insurance coverage of not less than $1,000,000 per occurrence and comply with child support compliance requirements for contracts exceeding $100,000. Bids must remain valid for 45 days following the due date. Samples will be requested from qualified bidders prior to final award; disqualified samples are returned at the vendor's expense.