IFB - Repair FY26-27

Liberty County Board of Education, School Nutrition Program is requesting sealed bids for on-call maintenance and kitchen equipment repair services on an annual fixed-price contract with prospective price redetermination, with bids due June 26, 2026 at 9:00 a.m.

The scope encompasses preventive maintenance, emergency repairs, diagnostics, and replacement labor for commercial kitchen equipment and refrigeration systems across 13 school sites, including walk-in coolers and freezers, reach-in refrigeration units, ice machines, commercial ovens, steamers, fryers, grills, dishwashing equipment, food warmers, and associated mechanical components. The contractor must respond to emergency service calls within two hours of notification with a qualified technician onsite within four hours, available 24/7 including holidays; routine requests require response within one business day and onsite service within 48 hours. Technicians must hold current EPA Section 608 Certification for refrigerant handling and all applicable state and local trade licenses for refrigeration and mechanical repair. Labor pricing shall include hourly rates, emergency and overtime rates, service call charges, and markup percentages for replacement parts, with pricing firm for the initial contract term. Labor warranty is a minimum of 90 days, with replacement parts warranted per manufacturer specifications. The contractor must maintain Commercial General Liability of $500,000 per occurrence and $1,000,000 aggregate, Workers' Compensation, and Automobile Liability of $500,000 per occurrence, with certificates provided prior to award.

The initial contract term runs July 1, 2026 through June 30, 2027, with options to renew for up to four additional one-year terms. Price adjustments on renewal are limited to the U.S. Department of Labor Bureau of Labor Statistics Southeast region consumer price index annual average percentage change for the preceding 12 months. Evaluation criteria are experience (30 points), guaranteed response time (25 points), and pricing (45 points); award goes to the lowest responsive and responsible bidder. Contract termination for cause may result from repeated offenses involving sub-par quality, late deliveries, or poor customer service. Written questions are due June 2, 2026. Bids will be opened at 10:00 a.m. on June 26 at 200 Bradwell Street, Hinesville, Georgia. Anticipated award is within approximately 60 days of bid opening, contingent upon available budget funds and Board approval. Addendum 1, issued May 28, 2026, updated required contract provisions, response time standards, and certifications.