Addendum 1 Specifications.pdf
PDF 326 KB Posted
- Attached to
- IFB - Repair FY26-27
- Solicitation number
- PE-68910-NONST-2026-000000051
- Issued by
- Lanier County, Georgia
About this file
This is an Addendum 1 to an Invitation for Bid issued by Liberty County Schools in Hinesville, Georgia for on-call maintenance and repair services for commercial kitchen equipment. The amendment, dated 5/28/26, updates the original IFB-Repair FY26-27 to include required contract provisions, response time standards, and necessary certifications. The scope of services encompasses preventive maintenance, emergency repairs, diagnostics, and replacement labor for commercial kitchen equipment and refrigeration systems at designated school facilities, including walk-in coolers and freezers, reach-in refrigeration units, ice machines, commercial ovens, steamers, fryers, grills, dishwashing equipment, food warmers, and associated mechanical components. The contractor must respond to emergency service calls within two hours of notification with a qualified technician onsite within four hours, available 24/7 including holidays, while routine requests require response within one business day and onsite service within 48 hours. The initial contract term is one year from award with options to renew for four additional terms upon mutual agreement. The contact person for this procurement is Margaret Floyd at floydm@liberty.k12.ga.us or 912-876-2162.
The contractor must maintain current EPA Section 608 Certification for technicians handling refrigerants, all applicable state and local trade licenses for refrigeration and mechanical repair, and provide proof of business licenses, certifications, and insurance upon request. Bid pricing shall include hourly labor rates, emergency and overtime rates, service call charges, and markup percentages for replacement parts, with rates remaining firm for the initial contract term. The contractor must maintain minimum insurance coverage including Commercial General Liability, Workers' Compensation, and Automobile Liability, with certificates provided prior to award. Labor warranty is a minimum of 90 days, with replacement parts warranted in accordance with manufacturer specifications. The contractor must comply with all applicable OSHA regulations, health department requirements, fire and safety codes, and federal, state, and local laws, and may be subject to background checks and security clearance requirements for facility access.
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| File | Type | Posted |
|---|---|---|
| IFB _ REPAIR SY26_27.pdf |
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LIBERTY COUNTY
SCHOOL SYSTEM
AN EQUAL OPPORTUNITY EMPLOYER
200 Bradwell Street, Hinesville, GA 31313 912-876-2161 (Tel) 912-368-6201 (Fax) www.liberty.k12.ga.us
Providing students an education which promotes excellence, good citizenship, and a love of learning
Superintendent Debra B. Frazier
MEMBERS, BOARD OF EDUCATION Verdell Jones, Chair Lavonia LeCounte, Vice Chair Dr. Chante Baker Martin Dr. Marcus Scott IV Carol Guyett Natalie Hines Donita Strickland
Liberty County Schools Invitation for Bid (IFB)/Request for proposal (RFP)
Addendum/Amendment Form
The attached information provided by the Liberty County Schools is made as part of this IFB / RFP. The purpose of this addendum/amendment is to revise the IFB / RFP as follows:
Request for Proposal Repair FY26-27 has been updated to include the required contract provisions, response time, and required certifications. Please review the attach and sign below acknowledging this addendum.
Signature(s) Date
Printed Name:_______________________________________
Title:______________________________________________
Note: In the event of a conflict between previously released information and the information contained herein, the latter shall control.
A signed acknowledgement of this addendum/amendment (this page) should be attached to your IFB / RFP response.
IFB or RFP Number:
IFB - Repair FY26-27
Type and Description of IFB / RFP:
On-Call Maintenance & Repair Kitchen Equipment
School Food Authority: Liberty County SFA Contact Person: Margaret Floyd Email Address:
floydm@liberty.k12.ga.us Telephone Number: 912-876-2162
IFB/ RFP Initially Posted on:
5/28/26 Addendum/Amendment Number: 1 Date of Addendum/Amendment:
5/28/26
200 Bradwell Street, Hinesville, GA 31313 912-876-2161 (Tel) 912-368-6201 (Fax) www.liberty.k12.ga.us
Debra B. Frazier
MEMBERS, BOARD OF EDUCATION Verdell Jones, Chair Lavonia LeCounte, Vice Chair Dr. Chante Baker Martin Dr. Marcus Scott IV Carol Guyett Natalie Hines Donita Strickland
Vendors Name
Printed Name
Signature and Title
200 Bradwell Street, Hinesville, GA 31313 912-876-2161 (Tel) 912-368-6201 (Fax) www.liberty.k12.ga.us
Debra B. Frazier
MEMBERS, BOARD OF EDUCATION Verdell Jones, Chair Lavonia LeCounte, Vice Chair Dr. Chante Baker Martin Dr. Marcus Scott IV Carol Guyett Natalie Hines Donita Strickland
Addendum #1: REQUIREMENTS FOR SERVICES IDENTIFIED
Below are listed the requirements for services needed for the ON-CALL MAINTENANCE & KITCHEN EQUIPMENT REPAIR SERVICES at Liberty County School System.
1. SCOPE OF SERVICES
The Contractor shall provide on-call preventive maintenance, emergency repair services, diagnostics, replacement, and related labor for commercial kitchen equipment and refrigeration systems located at designated facilities.
Covered equipment may include, but is not limited to:
• Walk-in coolers and freezers
• Reach-in refrigerators and freezers
• Ice machines
• Refrigerated prep tables
• Commercial ovens
• Steamers
• Fryers
• Grills
• Dishwashing equipment
• Food warmers and holding cabinets
• Exhaust and ventilation components
• Associated controls, motors, compressors, and refrigeration lines
Services shall be performed by qualified technicians experienced in commercial food service equipment repair.
2. REFRIGERATION LICENSING REQUIREMENTS
The Contractor shall maintain all licenses and certifications required by federal, state, and local authorities for commercial refrigeration service and repair.
Minimum requirements include:
1. Technicians handling refrigerants shall possess current EPA Section 608 Certification appropriate to the type of equipment serviced.
200 Bradwell Street, Hinesville, GA 31313 912-876-2161 (Tel) 912-368-6201 (Fax) www.liberty.k12.ga.us
Debra B. Frazier
MEMBERS, BOARD OF EDUCATION Verdell Jones, Chair Lavonia LeCounte, Vice Chair Dr. Chante Baker Martin Dr. Marcus Scott IV Carol Guyett Natalie Hines Donita Strickland
2. Contractor shall maintain all applicable state and local trade licenses required for refrigeration and mechanical repair services.
3. Upon request, Contractor shall provide copies of:
o Business licenses o Refrigeration/mechanical licenses o EPA certifications o Proof of insurance o Manufacturer certifications, if applicable
4. Contractor shall comply with all applicable environmental regulations governing refrigerant recovery, recycling, handling, storage, and disposal.
5. Any subcontractors performing refrigeration work shall meet the same licensing and certification requirements as the primary Contractor.
3. RESPONSE TIME REQUIREMENTS
The Contractor shall provide both routine and emergency response services as follows:
A. Emergency Service Calls
Emergency conditions include refrigeration failure, freezer failure, gas leaks, electrical hazards, kitchen shutdowns, or any condition causing interruption to food service operations.
• Contractor shall respond within two (2) hours of notification.
• A qualified technician shall arrive onsite within four (4) hours unless otherwise approved by the Owner.
• Emergency services shall be available twenty-four (24) hours per day, seven (7) days per week, including holidays.
B. Non-Emergency Service Calls
• Contractor shall respond to routine service requests within one (1) business day.
• Routine onsite service shall occur within forty-eight (48) hours unless otherwise authorized.
C. Communication Requirements
200 Bradwell Street, Hinesville, GA 31313 912-876-2161 (Tel) 912-368-6201 (Fax) www.liberty.k12.ga.us
Debra B. Frazier
MEMBERS, BOARD OF EDUCATION Verdell Jones, Chair Lavonia LeCounte, Vice Chair Dr. Chante Baker Martin Dr. Marcus Scott IV Carol Guyett Natalie Hines Donita Strickland
Contractor shall provide:
• A dedicated dispatch contact number
• After-hours emergency contact information
• Electronic or written service reports following each visit
Failure to meet response time requirements may constitute grounds for corrective action, non-payment of invoices related to delayed response, or contract termination.
4. PREVENTIVE MAINTENANCE REQUIREMENTS
If requested by the Owner, Contractor shall perform scheduled preventive maintenance services including inspection, cleaning, calibration, lubrication, operational testing, and replacement of standard wear components.
Preventive maintenance reports shall include:
• Equipment identification
• Date of service
• Findings and deficiencies
• Recommended repairs
• Refrigerant readings, when applicable
5. CONTRACT PROVISIONS
A. Contract Term
The initial contract term shall be for one (1) year from the date of award, with the option to renew for four (4) additional terms upon mutual agreement.
B. Pricing
Bid pricing shall include:
• Hourly labor rates
• Emergency labor rates
• Overtime and holiday rates
• Service call/trip charges
• Markup percentage for replacement parts
200 Bradwell Street, Hinesville, GA 31313 912-876-2161 (Tel) 912-368-6201 (Fax) www.liberty.k12.ga.us
Debra B. Frazier
MEMBERS, BOARD OF EDUCATION Verdell Jones, Chair Lavonia LeCounte, Vice Chair Dr. Chante Baker Martin Dr. Marcus Scott IV Carol Guyett Natalie Hines Donita Strickland
Rates shall remain firm for the initial contract term unless otherwise stated in the solicitation documents.
C. Invoicing
Invoices shall include:
• Work order number
• Facility location
• Equipment serviced
• Description of work performed
• Labor hours
• Parts utilized
• Technician name
• Date and time of service
D. Warranty
The Contractor shall warrant:
• Labor for a minimum of ninety (90) days
• Replacement parts in accordance with manufacturer warranties
E. Insurance Requirements
The Contractor shall maintain, at minimum:
• Commercial General Liability Insurance
• Workers’ Compensation Insurance
• Automobile Liability Insurance
Certificates of Insurance shall be provided prior to contract award.
F. Background Checks and Site Access
The Owner reserves the right to require background checks, identification badges, sign-in procedures, or security clearances for personnel accessing facilities.
G. Compliance
Contractor shall comply with all applicable:
• OSHA regulations
• Health department requirements
200 Bradwell Street, Hinesville, GA 31313 912-876-2161 (Tel) 912-368-6201 (Fax) www.liberty.k12.ga.us
Debra B. Frazier
MEMBERS, BOARD OF EDUCATION Verdell Jones, Chair Lavonia LeCounte, Vice Chair Dr. Chante Baker Martin Dr. Marcus Scott IV Carol Guyett Natalie Hines Donita Strickland
• Fire and safety codes
• Federal, state, and local laws
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