IFB PUR 26-015 Vape Detectors

The Board of Education of Prince George's County Public Schools is requesting bids on delivery and installation of vape detection systems across the school district under IFB PUR 26-015, with sealed bids due March 26, 2026 at 11:00 a.m. ET via eMaryland Marketplace Advantage. A 15% Minority Business Enterprise goal applies to the total contract value including renewal options; bidders must be MDOT-certified as an MBE or submit a waiver request or MBE utilization affidavit.

The scope encompasses real-time vape detection systems capable of detecting nicotine and THC aerosols, with environmental monitoring, cloud-based alerting and reporting, and integration into existing district security platforms. Initial deployment covers 27 middle schools (5 units each), 26 high schools (10 units each), and charter schools as determined by PGCPS, with potential for additional deployments. All equipment must be new, current production-status models with the latest software installed at delivery. Vendors must demonstrate a minimum three years of experience providing similar vape detection services with three references from projects completed within the past three years, maintain authorized distributor status and warranty qualification, hold Cyber Liability Insurance of not less than $1,000,000 per occurrence, and submit performance and labor bonds at 100% of contract value. All installations must include in-person or virtual training, user manuals, and a minimum ten-year unlimited warranty covering hardware, installation, workmanship, and ongoing technical support.

The contract structure is three years with two optional one-year renewal periods at prices established at award. Pricing must be submitted on an all-inclusive fixed-rate basis with no price escalation unless specified. Delivery is F.O.B. Destination during normal business hours (7:00 a.m. to 3:30 p.m. Monday through Friday), with liquidated damages of 2% per calendar day for failure to meet delivery deadlines. Questions are due March 3, 2026 at 11:00 a.m. ET. Site visits are recommended at one high school and one middle school location. Vendors must complete a Data Privacy and Security Agreement with detailed data schedules and subprocessor lists per Appendix N Exhibits A-B.