IFB Property Maintenance Services in Fresno, Kern, Kings, Madera, and Tulare Counties

Caltrans is seeking a contractor to provide comprehensive property maintenance services across Fresno, Kern, Kings, Madera, and Tulare Counties through an Invitation for Bid (IFB). The procurement covers 16 line items of property maintenance activities, including board-up and un-boarding, site cleanup, vegetation control, fence repair, window repair, electrical work, plumbing work, and general property maintenance at Caltrans-owned properties. Mandatory qualifications include a Class B General Building Contractor license and Department of Industrial Relations registration. The solicitation requires contractors to furnish all labor, equipment, tools, parts, materials, supplies, travel, disposal fees, and permits necessary to complete the services. Key submission dates include a written question deadline of December 4, 2025, with bid submittals due December 11, 2025, at 2:00 p.m., followed by a bid opening at 2:30 p.m. the same day. The proposed contract award date is December 18, 2025, with the agreement spanning from January 2, 2026, to January 1, 2029. Routine services will be performed Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays, with non-routine services potentially occurring outside normal business hours.

The contract includes several set-aside and preference opportunities for small and disadvantaged businesses. Small Business (SB) vendors can receive a five percent bid discount, either through certification or by committing 25 percent of the net bid price to small businesses. A mandatory three percent Disabled Veteran Business Enterprise (DVBE) participation is required, with potential incentive opportunities up to five percent for evaluation purposes. The total bid proposal cannot exceed $461,000, with pricing structured on hourly labor rates and actual cost reimbursement for pre-approved parts and materials, capped at 10 percent of the subtotal. Insurance requirements include $1,000,000 in general liability and automobile liability coverage. Payment bonds at 100 percent of service request value are mandatory for requests exceeding $25,000. Prevailing wage requirements apply to bids over $15,000. The contractor must maintain an office with phone coverage during business hours, respond to routine requests within two business days, and address non-routine requests within two hours. All work will be subject to inspection and potential termination for default if workmanship is deemed unsatisfactory.