IFB P2660002, Portable Toilet Unit Rentals and Servicing and Septic Tank Pumping-IWA

The California Department of Fish and Wildlife (CDFW) is issuing an Invitation for Bid (IFB P2660002) for portable toilet unit rentals and servicing, along with septic tank pumping services for the Imperial Wildlife Area. The procurement encompasses the rental and weekly servicing of 9 standard portable toilet units and 10 ADA-compliant portable toilet units on a weekly basis for 21 weeks annually during waterfowl season (October 1 through February 15), with delivery required within 48 hours of request. Additionally, the contractor must provide septic tank pumping services for six 750-gallon vault toilet tanks twice per year and two residential septic tanks once per year at three service locations: the Wister Unit (8700 Davis Road, Niland, CA 92257), the Finney/Ramer Unit (5801 Kershaw Road, Calipatria, CA 92233), and the Hazard Unit (906 W. Sinclair Road, Calipatria, CA 92233). All portable toilet units must meet specific technical specifications including heavy-duty construction, ventilation systems, translucent roofs, minimum 50-gallon holding tanks, and ADA-compliant grab bars and reach requirements for accessible units, with weekly servicing on Thursdays between 8:00 a.m. and 4:00 p.m. The three-year contract term runs from July 1, 2026 through June 30, 2029, with one optional one-year extension available at original bid rates. Critical procurement dates include April 3, 2026 for submission of questions, April 10, 2026 at 5:00 PM for bid submission, April 14, 2026 at 2:30 PM for bid opening, April 15, 2026 for notice of intent to award, and April 22, 2026 as the proposed award date. Qualified bidders must be public or private corporations, agencies, organizations, associations, or individuals legally constituted and qualified to do business in California, and must provide proof of California business registration, obtain all necessary permits and licenses including DOT hazardous waste transportation compliance, and maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Pollution Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Workers' Compensation with $1,000,000 limits.

A Small Business Preference of five percent (5%) is available to California-certified small businesses, with an extended preference available to non-small businesses committing to subcontract at least 25 percent of their net bid price to certified small businesses. Additionally, a Disabled Veteran Business Enterprise (DVBE) Incentive of up to five percent (5%) is available for certified disabled veteran business enterprises, though participation is not required. Bidders must submit completed certification forms, payee data records, bid cost sheets, contractor certification clauses, and various declarations regarding small business status, DVBE participation, commercially useful function, and compliance with state law regarding disqualifications and foreign operations. All bid rates, which must include taxes, labor, transportation, and all expenses necessary for contract performance, must remain fixed throughout the three-year contract period and cannot be altered by amendment, with monthly invoicing submitted in arrears upon completion of services and payments issued by warrant from the California State Controller's Office. No specific incumbent vendor or current contractor is identified in the solicitation documents, and no explicit budget range or award value is provided; however, pricing will be structured as a line-item budget with reimbursement at unit rates for portable toilet rentals and weekly servicing, septic tank pumping by tank unit, and additional servicing as requested. The CDFW reserves the right to reject all bids if costs are determined unreasonable or not in the state's best interest, and the agreement is contingent upon Budget Act appropriations for the relevant fiscal years.