IFB P2620004 NCR 2 Multi Campus Equipment Maintenance

The California Department of Fish and Wildlife (CDFW) issued an Invitation for Bid (IFB P2620004) for multi-campus equipment maintenance services in the North Central Region, spanning Sacramento County, Yolo County, Sacramento City, West Sacramento City, and Yolo CDP. The procurement seeks a contractor to provide annual inspections and semi-annual preventative maintenance for nine pieces of equipment across three facilities: American River Trout Hatchery (four items including forklifts and utility carts), Fish Habitat Shop (three items including forklifts and a compact loader), and NCR 2 Headquarters (one forklift). All services must be performed during normal business hours (8:00 AM to 4:00 PM, Monday through Friday), with annual inspections and preventative maintenance scheduled for January and semi-annual preventative maintenance occurring in August and February. The contractor must submit all-inclusive unit rate pricing on the Bid Cost Sheet covering preventative maintenance and annual inspections for all three fiscal years, plus an estimated parts allowance not to exceed $8,000 annually. Required bidder qualifications include valid ASE certification, a California Motor Carrier permit, Cal/OSHA qualification for aerial attachment inspections, and compliance with DOT waste transportation regulations. The contract term runs from July 1, 2026, through June 30, 2029 (three years) with no renewal options. Bid submission deadline is April 17, 2026, at 5:00 PM, with public bid opening on April 21, 2026, at 3:00 PM, Notice of Intent to Award on April 22, 2026, and proposed award date of April 29, 2026.

Award will be made to the lowest responsive and responsible bidder; however, a five percent Small Business preference applies to certified California small businesses, and a Disabled Veteran Business Enterprise (DVBE) incentive of up to five percent is available for bidders providing DVBE participation. Required insurance includes Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation with a $1,000,000 limit. All bids must include completed certifications, payee data records, DVBE declarations, and proof of required qualifications and licenses. No advance payments, set-asides, or incumbency information are specified in the available documentation. Actual payment will be made in arrears upon submission of itemized invoices approved by the CDFW Contract Manager, with replacement parts budgeted at a not-to-exceed amount of $8,000 annually at published rates plus sales tax with no markups permitted. The specific maximum contract value is not disclosed in the solicitation documents.