IFB OAS-25-01 Armored Car Services

The California Department of Consumer Affairs, Office of Administrative Services (OAS) is issuing an Invitation for Bid (IFB OAS-25-01) for armored car services covering Sacramento County and San Francisco City jurisdictions. The procurement seeks a qualified contractor to provide comprehensive armored car pickup and delivery services from the DCA's location at 1625 North Market Blvd., Suite S-100, Sacramento to the Bank of America West Sacramento cash vault. Key deliverables include scheduled cash pickups after 1:00 PM Pacific Time with guaranteed same-day delivery by 4:00 PM, verifying security bag integrity, implementing detailed security procedures, and maintaining precise delivery protocols. The contractor must wait 5-10 minutes for pickups and provide an all-inclusive pricing model that encompasses fuel surcharges, insurance, and other associated costs without additional fees for wait times or varying cash volumes. Critical procurement dates include March 7, 2025 for written questions, March 11, 2025 for agency responses to questions, and the final bid submission deadline of March 18, 2025 at 3:00 PM, with an anticipated contract term from July 1, 2025 through June 30, 2028.

The solicitation includes specific provisions for small businesses, offering a 5% bid preference for small business participants and an equivalent preference for non-small businesses that subcontract 25% to certified small businesses. The contractor must maintain comprehensive insurance coverage, including $2 million per occurrence/$4 million aggregate commercial general liability, $1 million automobile liability, workers compensation, and crime insurance covering employee dishonesty and theft. Disadvantaged Veterans Business Enterprise (DVBE) participation requirements have been waived for this contract. While no specific budget range is detailed, the comprehensive insurance and service requirements suggest a substantial contract value commensurate with the complexity of secure cash transportation services. Potential bidders must demonstrate robust security protocols, operational reliability, and the capability to consistently meet the precise delivery and handling specifications outlined in the solicitation's scope of work.