(IFB) Number 25C580004 entitled, ¿CHP West Valley Area Office ¿ Protective Clothing & Operational Supplies Rental Services. ¿

The California Department of Highway Patrol (CHP) is soliciting bids through Invitation for Bids (IFB) Number 25C580004 for protective clothing and operational supplies rental services at the CHP West Valley Area Office located in Woodland Hills, California. The procurement encompasses weekly rental and laundry services for shop jackets, uniforms (short-sleeve and long-sleeve shirts and trousers), coveralls, slip-resistant mats, scraper mats, anti-fatigue mats, shop towels, and automotive rags with a one-time-per-week pickup and delivery schedule during normal business hours (8:00 a.m. to 4:00 p.m.). The selected contractor must perform initial setup services including employee measurements and uniform alterations, provide ongoing weekly laundry and replacement of soiled items, and conduct quarterly inventory inspections. Bidders must submit pricing for all items, replacement costs, and setup fees using the provided rate schedule form, with all pricing to be determined by bidder submission. The contract will be awarded to the responsive and responsible bidder offering the lowest cost after adjustments for applicable preferences and incentives. Key deadlines include a question submission deadline of March 6, 2026, a bid due date of March 20, 2026 at 4:00 p.m. with opening at 4:15 p.m., and an anticipated contract start date of April 1, 2026. The agreement term extends from April 1, 2026 through April 30, 2029 (three years), with CHP retaining the right to extend the term as necessary, and no walk-through conference has been scheduled.

Bidders must carry commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation coverage, with all personnel assigned to the contract subject to driver license and fingerprint checks before facility access authorization. Small business and micro business preferences up to 5 percent are available to qualifying entities; non-small business subcontractor preference up to 5 percent applies if the bidder commits to 25 percent small business subcontractor participation; Nonprofit Veteran Service Agency small business preference is available; and Disabled Veteran Business Enterprise (DVBE) incentive participation is available but not mandatory as the DVBE requirement has been waived. The solicitation documents do not identify any incumbent vendors or existing contractors currently providing these services. No specific budget range or award value is listed in the procurement materials; instead, pricing will be determined entirely by bidder submission on the rate schedule form. The State does not guarantee a minimum quantity of items needed during the contract term and reserves the right to cancel the contract without cause upon 30 days' notice.