IFB- Notice for 2016 Toxicology Chemilluminescence Analyzer

The Colorado Department of Human Services, Southern District Procurement Office, issued an Invitation for Bid (IFB) on April 2, 2015, for an Automated Toxicology Analyzer system to be located in Pueblo County. Responses were due by April 16, 2015, at 10:30 a.m. at the Southern District Procurement Office in Pueblo, Colorado, with no bidders' conference or site visit scheduled. The procurement seeks a five-year lease agreement with annual renewal options for equipment capable of performing comprehensive drug screening and toxicology testing on multiple specimen types including urine, serum, oral fluids, and hair samples. The analyzer must utilize automated biochip array technology with chemiluminescent immunoassays and support testing for over 40 drug classes and metabolites to accommodate an anticipated annual workload of approximately 6,869 patient tests based on historical data from February 2014 through January 2015. The contract award period runs from July 1, 2015, through June 30, 2016, with four optional one-year renewal periods. Required deliverables include equipment warranties, a UPS system with minimum eight-minute backup capability, comprehensive software with LIMS interface capabilities, training for at least one operator at the manufacturer's facility, complete in-house setup and qualification studies, business hours technical service (Monday-Friday, 8:00 a.m.-5:00 p.m.), and at least one preventive maintenance visit annually. All pricing must be quoted FOB Destination and Installation on a cost-per-reportable basis with a guaranteed price freeze for the entire five-year lease period, and the state reserves the right to make single or multiple vendor awards based on the most beneficial offer.

Vendors must be registered with Colorado VSS at the time of bid opening and must comply with Colorado employment verification and immigration compliance statutes, as all equipment and parts must be new with manufacturer warranties. No set-aside designations for disadvantaged enterprises or specific organizational restrictions were identified in the procurement documents. No incumbent vendors or current contractors were listed in the provided materials. Vendors are required to disclose any services performed outside Colorado or the United States and must comply with the State of Colorado Purchase Order Terms and Conditions and Vendor Agreements policies, which establish standards for performance, delivery, quality assurance, payment within 45 days of receipt, compliance with federal and state employment laws including E-Verify, and maintenance of necessary licenses and insurance as specified. No specific award value or budget range was disclosed in the procurement documents; however, pricing structures are tied to the anticipated annual test volume of 6,869 patient tests on a cost-per-reportable basis.