IFB Toxixology.pdf

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

Invitation for Bid

ISSUE DATE: 4/2/2015

BID NO: IHJA 201500214

DATE BID DUE: 4/16/2015 @ 10:30 am

RETURN BID TO: Colorado Department of Human Services

Southern District Procurement Office 1600 West 24th Street Pueblo, CO 81003

BID TITLE OR

DESCRIPTION:

Automated Toxicology Analyzer

DIRECT INQUIRIES TO: Jamie Gott PHONE: 719-546-4431 E-mail: jamie.gott@state.co.us

FAX INVITATION FOR BID WILL NOT BE ACCEPTED.

IMPORTANT: Vendor should read the entire Invitation for Bid document before submitting a Bid.

Invitation for Bid properly marked as to INVITATION FOR BID NUMBER, DATE, and HOUR of opening, subject to the conditions herein stipulated and in accordance with the specifications set forth and/or attached hereto, will be accepted at the address listed above, prior to the date and time listed for the Bid opening. All Invitation for Bid shall be quoted F.O.B. destination, unless otherwise specified, to the delivery location or job site listed herein.

Vendors must be registered on Colorado/VSS at time of opening.

PROPOSALS MUST BE SIGNED IN INK VENDOR:

TYPED OR PRINTED SIGNATURE

ADDRESS

Handwritten Signature by Authorized Officer or Agent of

Vendor

ZIP

TITLE PHONE #

DATE FAX #

TERMS E-mail Terms of less than 30 calendar days will not be considered.

FEIN or SSN

The above Invitation for Bid is subject to attached Terms and Conditions.

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COLORADO DEPARTMENT OF HUMAN SERVICES

SEE THE COMPLETE TERMS AND CONDITIONS THAT APPLY TO THIS SOLICITATION

FOUND ON THE COLORADO INVITATION FOR BID ANNOUNCEMENT PAGE.

PROCUREMENT ADMINISTRATION:

General. The State of Colorado, Department of Human Services (DHS), seeks Invitation for Bids for goods or services in accordance with specifications contained in this Invitation for Bid.

Bid Submission. Invitation for Bid will be received in a sealed envelope, clearly marked with the bid title, number and due date on the outside of the bid envelope, until the date and time indicated, and at that time publicly opened. FAX BIDS WILL NOT BE ACCEPTED.

Invitation for Bids It is the responsibility of the vendor to ensure that the Southern District Procurement Office receives the Bid on or before the due date and time. All interested parties are cordially invited to attend the official opening, if they so desire.

Vendors mailing their Invitation for Bid shall allow sufficient mail delivery time to ensure receipt of their response by the time specified.

Pricing. All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Bid Evaluation. The State will be the sole judge in determining the acceptability of an offer and in determining the most beneficial offer(s) for the State. Invitation for Bid evaluation will consist primarily of comparing unit price Bid for the listed items. Evaluation of Invitation for Bid may also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the Bid, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

The State may make such investigations as may be deemed necessary to determine that the Vendor possesses or can acquire: (1) sufficient financial ability; (2) the services of properly qualified personnel; (3) the equipment, facilities and capacity necessary for adequate performance; and (4) has an overall satisfactory record in the performance of prior contracts which the Vendor may have been awarded.

Low Tie Invitation for Bids. Low tie Invitation for Bids shall be decided in accordance with the provision of C.R.S. Section 24-103-202.5 as it currently exists or is hereafter amended, which gives a preference to resident vendors.

Award. The state intends to issue a single vendor award, or may issue multiple awards as necessary. Awards will be made on the basis of the Bid most beneficial to the State. Vendor shall extend contract pricing to other Human Services divisions if the vendor has a presence in that area (i.e.

Pueblo, Grand Junction).

Term of Award. The period of award made as a result of this Bid is from July 1,2015 to June 30,2016 with 4 one- year options to renew the award.

Bid Review. After the award is made, any vendor that wishes to recap the Bid may do so at the Department of Human Services. Please call 719-

546-44431 to make an appointment to review the Bid.

Performance/Remedies. Awarded vendor(s) shall comply with the requirements as to brand, quality, quantity, time frames, container size, etc. If the awarded vendor fails to perform, the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause, and awarding to the next lowest priced/responsible vendor. Cause is defined as failure to meet requirements of the within specifications and conditions, or failure to correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award.

Additional Condition that is Applicable to All Purchase Orders and Contracts Issued to Sole Proprietors Effective Aug. 1, 2006.

A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract.

Additional Condition that is Applicable to All Purchase Orders and Contracts for Services Effective Aug. 9, 2006.

The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS

8-17.5-102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the

Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8-17.5-101 et seq., the

State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State.

PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 (EXCLUDED; SECURITIES, INVESTMENT ADVISORY SERVICES OR FUND

MANAGEMENT, SPONSORED PROJECTS, INTERGOVERNMENTAL AGREEMENTS, OR INFORMATION TECHNOLOGY SERVICES

OR PRODUCTS AND SERVICES).

Effective May 13, 2008, contractors who enter into or renew a public contract for services with Colorado state agencies or political subdivisions must participate in either the Federal E-Verify program, or the Colorado Department of Labor and Employment Program. For more information see:

E-Verify Program: www.uscis.gov/files/nativedocuments/E4_english.pdf

Colorado Department of Labor and Employment Program and notice forms: Division of Labor http://www.colorado.gov/cs/Satellite/CDLE-

LaborLaws/CDLE/1248095356380 http://www.uscis.gov/files/nativedocuments/E4_english.pdf http://www.coworkforce.com/lab/pcs http://www.coworkforce.com/lab/pcs

Quantity of Goods/Services. The State may increase or decrease the quantity of goods/services based on the rates established in the Purchase Order or associated Statement of Work or Service Agreement when mandated in the sole discretion of the State by changes in mission or programmatic level of goods/services requirements.

FOR GOODS ONLY: In accordance with Procurement Code, CRS24-103-207.5 titled Purchasing Preference for Environmentally Preferable

Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

24-102-206 Contract Performance for Services Outside US or CO - Now requires Contractors to give written notice in accordance with the following State Contract terms and conditions:

If any services are performed outside the United States or Colorado.

Performance Outside the State of Colorado and/or the United States

[Not applicable if Contract Funds include any federal funds] Following the Contract Effective Date, Contractor shall provide written notice to the State, within 20 days of the earlier to occur of Contractor’s decision to perform, or its execution of an agreement with a Subcontractor to perform, Services outside the State of Colorado and/or the United States. Such notice shall specify the type of Services to be performed outside the State of Colorado and/or the United States and the reason why it is necessary or advantageous to perform such Services at such location or locations. All notices received by the State shall be posted on the Colorado Department of Personnel & Administration’s website. Knowing failure by Contractor to provide notice to the State shall constitute a material breach of this Contract.

Noncompliance

Contractor’s failure to provide reports and notify the State in a timely manner may result in the delay of payment of funds and/or termination as provided under this Contract.

Subcontracts

Copies of any and all subcontracts entered into by Contractor to perform its obligations hereunder shall be submitted to the State or its principal representative upon request by the State. Any and all subcontracts entered into by Contractor related to its performance hereunder shall comply with all applicable federal and state laws and shall provide that such subcontracts be governed by the laws of the State of Colorado.

FISCAL FUNDING. (A) As prescribed by State of Colorado Fiscal Rules and §23(B) below, this Lease is dependent upon the continuing availability of funds beyond the term of the State's current fiscal period ending upon the next succeeding June 30, as financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. While the act of appropriation is a legislative act, Tenant will take appropriate actions under the laws applicable to Tenant to timely and properly budget for, request of and seek and pursue appropriation of funds from the General Assembly of the State of Colorado permitting Tenant to make payments required hereunder during the period to which such appropriation applies. If funds are not appropriated, this Lease shall terminate at the end of the then current fiscal year, with no penalty or additional cost to Tenant. Tenant shall notify Vendor of such non-allocation of funds by sending written notice forty-five (45) days prior to the effective date of termination

IHJA#201500214

Invitation for Bid Number

SPECIFICATIONS/REQUIREMENTS

Vendor must be registered with Colorado VSS to be awarded this bid.

All bid responses must be quoted FOB Destination and Installation.

All equipment, products and parts must contain at a minimum manufacturers warranties. Warranty must be provided with this bid

All equipment and parts quoted by vendor must be NEW.

The State will make the final determination regarding any equal to or better than, or deviations from the requirements and specifications outlined in this Documented Quote.

Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

PROJECT DESCRIPTION:

Equipment Specifications: Bid should reflect response to Five (5) year lease and reagent pricing, with the option to renew each year, including a no increase in price guarantee for the entire five (5) year period. Must include the following:

1. Automated Biochip Array Technology Analyzer using competitive chemiluminescent immunoassays that provide simultaneous detection of multiple drug classes and drug metabolites from a single, undivided specimen.

2. Preferred test menu will include, but not limited to the following:

Amphetamine

Methamphetamine

Barbiturates

Benzodiazapine 1 (Oxazepam)

Benzodiazapine 2 (Lorazepam)

Buprenorphine

Cannabinoids

Cocaine Metabolite (Benzoylecgonine)

MDMA

Methadone

Opiates

Phencylidine

Tricyclic Antidepressants (TCAs Generic)

Fentanyl

Generic Opioids

Oxycodone I & II

Ketamine and Metabolite

LSD

Propoxyphene

Chloral Hydrate Metabolite

Ethyl Glucuronide (ETG)

Meperdine

Meprobamate

7-Amino Flunitrazepam

Acetaminophen

Dextromethorphan

Fluoxetine

Haloperidol

Ibuprophen

Salicylate

Salicyluric Acid

Sertraline

Tramadol

Trazadone

Mescaline

Salinorin

Synthetic Cannabinoids I, II, III, IV

Benzylpiperazines

Phenylpiperazines

3. The analyzer must be fully self-contained to include main unit, imaging station, biochip loading unit, power and control unit and Thermoshaker if necessary..

Dimensions not to exceed: Width: 90 in

Depth: 45 in

Height: 60 in

4. UPS capable of maintaining a minimum of eight (8) minutes of uninterrupted operation (surge protection and battery back-up) in the event of a power outage provided by vendor.

5. Operation and maintenance procedures will be provided either by diskette, instrument help menu or website. Hardware and software upgrades and training provided as necessary.

6. A PC based data management system with needed accessories such as barcode scanner, flat screen monitor, key board, mouse, and printer.

7. Preferred LIMS Uni-directional interface and internal back-up system.

8. Easy to use software with capabilities to look up results on the samples being processed preferred.

9. Pricing on all consumables necessary to complete volume testing as indicated below.

10. Preferred Horse Radish Peroxidase (HRP) as detection substrate generating chemiluminescent signal.

11. Preferred built in adulteration check in urine specimens

12. Preferred ability to store two reagent lot numbers or curves per assay as well as quality control range information.

13. Preferred Calibration points (9) and calibrators presenting a range or span, which satisfies accreditation requirements for calibration verification with recoverable results.

14. Preferred that software is capable of performing the following functions:

Generation of multiple calibration curves

Storage of multiple calibration curves

Quantification of individual analytes

Generation of Levy-Jennings plots for Q.C.

Multiple report type generation

Data and error traceability

15. Analyzer should handle serum, urine, oral fluids and hair specimens.

16. Preferred user-defined cutoffs for all Toxicology panels.

17. Business hours service (Monday - Friday, 8:00 am – 5:00 pm hours), including all parts, labor, travel expenses, and at least one (1) Preventive Maintenance (PM) per year.

18. Eight (8) hour or next day on-sight service, if the problem cannot be rectified per technical service.

19. Training class for at least one (1) operator at the manufacturer’s training facility, including all room, board and travel expenses.

20. Complete in-house set-up and training including linearity, precision, correlation and reference range studies along with instrument familiarization for operators.

21. Operator friendly maintenance with minimal completion time and minimal delay in testing.

22. BID should be based upon workload statistics below and submitted as Cost-Per-Reportable:

TEST PATIENTS

Urine ETG 237

K2 Spice/Bath Salts 100

Hair Drug Screen 184

Hair ETG 50

Future Testing Patient

Urine Drug Screen* 4378

* Currently under Chemistry Agreement

Desired Testing/UA Patient

Cotinine 1200

Olanzapine 30

Clozapine 250

Seroquel 30

Wellbutrin 30

The above patient numbers are representative of past twelve (12) months, (02/2014-01/2015), of operation. The majority of “runs” take place Monday thru Friday. However, coverage during the evenings and weekends may necessitate additional “runs” at any given time.

IHJA#201500214

VENDOR INFORMATION

1. Vendor name:

2. Name and numbers of contact person for inquiries on your Bid response:

Name: ___

Telephone number :(______) ____________

Toll free/collect number :(______) _____ FAX number :(______) ____________

E-Mail address_

3. Name and numbers of contact person for orders if an award to your company is subsequently made:

Name: ___

Telephone number :(______) ____________

Toll free/collect number :(______) _____ FAX number :(______) ____________

E-Mail address_

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