IFB Litigation Support Services - Statewide

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for statewide litigation support services, seeking a contractor to provide comprehensive messenger, subpoena, and reprographic services across its twelve districts. The solicitation covers 432 line items including photocopying services (black and white and color in various sizes), advanced scanning, trial exhibit boards, reducing services, microfilming, and process/messenger services. Bidders must possess a valid Motor Carrier Permit and demonstrate at least one year of experience in filing legal documents, reprographic preparation, and subpoena preparation and service. The bid submission deadline is November 20, 2025, at 2:00 p.m., with written questions due by November 12, 2025, at 5:00 p.m. The estimated contract period runs from January 1, 2026, through December 31, 2028, with an anticipated award date of December 1, 2025. Contractors are required to provide unit prices and total costs for all line items, including all associated employer payments, taxes, insurance premiums, and other required assessments.

The procurement includes several preference and incentive programs for small businesses and disabled veteran-owned businesses. A five percent Small Business (SB) preference applies to certified Small Businesses and Micro Businesses, with additional incentives available for contractors committing to subcontract at least 25 percent of the net bid price to certified SBs or MBs. A Disabled Veteran Business Enterprise (DVBE) participation incentive offers up to five percent additional consideration based on verified DVBE participation levels. Insurance requirements are substantial, including $1,000,000/$2,000,000 general liability coverage, $1,000,000 automobile liability, and statutory workers' compensation. Required documentation includes a bid proposal, experience letter, Bid/Bidder Certification Sheet, Bidder Declaration, current Motor Carrier Permit, California Civil Rights Laws Certification, and Darfur Contracting Act Certification. While specific budget details are not explicitly stated, the comprehensive nature of the solicitation and the statewide scope suggest a significant contract value covering multiple districts' litigation support needs.