IFB IGSA #26-04 — Replace Flooring in Three Dining Facilities

The Town of Bowling Green, Virginia, acting as the contracting agent under an Intergovernmental Support Agreement with Fort Walker (U.S. Army installation), is issuing an Invitation for Bid (IFB) for the replacement of flooring in three dining facilities located at Fort Walker. The procurement seeks competitive bids for the removal of approximately 6,000 square feet of existing 12" x 12" vinyl composite tile (VCT) glued flooring and cove base in each of three buildings (Buildings 1641, 1659, and 1690), with installation of slip-resistant gray 1/4" aggregate seamless troweled-on epoxy (Quartz) flooring with speckled coating. Each dining facility encompasses approximately 10,000 square feet and includes two dining areas, two hallways, and a foyer. Qualified bidders must demonstrate a minimum of five years of experience with similar flooring installations, provide three recent project references, and submit firm fixed prices for each of the three buildings separately. Pre-award documentation requirements include certificates of insurance (Workers' Compensation at statutory limits, General Liability at $1,000,000, and Automobile Liability at $1,000,000), proof of Virginia business authorization or SCC identification number, and valid Virginia contractor licenses. Contractors must provide a minimum ten-year warranty on all materials and labor effective from final acceptance, and all work must comply with UFC guidelines, the 2024 International Building Code, OSHA standards, and EPA requirements. The deadline for submitting written questions is May 6, 2026, at 3:00 PM, with bid closing on May 13, 2026, at 3:00 PM, with anticipated bid acceptance on May 15, 2026. Bids must be submitted both via eVA and in sealed envelopes (one original and two copies) to the Town Manager at 117 Butler Street, Bowling Green, VA 22427, with completion of work required within 90 days after issuance of the Notice to Proceed and an initial contract term of six months from the date of award.

The solicitation document does not specify any set-aside designations or restrictions limiting bidding to disadvantaged enterprises or organizations of a particular classification. No incumbent vendors or current contractors are identified in the available documentation. Contractors and subcontractors requiring physical access to Fort Walker must meet Department of Defense personnel identity verification requirements and background check standards. All pricing must include direct and indirect costs such as labor, materials, equipment, travel, disposal fees, overhead, and profit, though no specific budget range or estimated award value is provided in the solicitation materials. The Town of Bowling Green reserves the right to make single or multiple contract awards from this procurement, allowing for the potential award of separate contracts for individual buildings or consolidated contracts for all three facilities. With prices remaining firm for the contract duration, bidders should structure their proposals to clearly delineate costs for each building to facilitate evaluation and potential multiple awards.