IFB - IDOC Milk & Juice (MDS)

The Illinois Department of Corrections (IDOC) is seeking bids for a four-year contract to supply milk, apple juice, and citrus blend beverages for Hill and Vandalia Correctional Centers through Invitation for Bid (IFB) number 26-426DOC-HILLC-B-49847. The procurement requires vendors to deliver 8 oz. cartons of skim milk and 4 oz. cartons of apple juice and citrus blend, with specific requirements including product expiration dates at least 14 days post-delivery and packaging in durable, non-glass containers that meet USDA grading standards. Deliveries must be completed within 14 calendar days of order placement using refrigerated, insulated vehicles to both correctional facilities. Vendors must submit electronic bids through BidBuy by November 20, 2025, with a comprehensive package including vendor disclosures, utilization plans, and pricing information. The state will evaluate bids based on responsiveness, responsibility, and lowest overall total price, with bids remaining firm for 90 days from opening. An economic adjustment clause allows one upward price adjustment annually based on the Consumer Price Index, with prices remaining firm for the first contract year.

The solicitation includes a 6% Business Enterprise Program (BEP) goal for minority, women, and disabled-owned businesses, targeting specific NIGP codes for dairy products, frozen juices, and freight services. Vendors must be registered and authorized to conduct business in Illinois, with no bid bond or performance bond required. The state has established an aspirational goal of awarding at least 30% of total contract dollars to businesses certified as owned and controlled by minorities, women, and persons with disabilities, with an additional 3% goal for service-disabled and veteran-owned small businesses. Vendors must demonstrate good faith efforts to meet these participation goals, including detailed documentation of outreach and engagement with certified BEP firms. While the specific total contract value is not explicitly stated, the procurement will be funded through the Illinois Department of Corrections' budget and is subject to appropriation availability. Vendors must also comply with prevailing wage regulations, provide necessary insurance, pass background checks, and submit detailed documentation including employee information and invoicing details.