IFB - Identity Management Tool- Tools4Ever

Jordan School District is requesting bids for an Identity Management Tool—Tools4Ever NIM (NexGen Identity & Access Management) software under IFB #27TH03, with bids due July 16, 2026 at 2:00 p.m. MDT and questions due July 14, 2026 at 2:00 p.m. MDT. This is a sole-source procurement: JSD completed a proof-of-concept evaluation in 2023–2024 and will accept no substitute products. Bidders must be either the manufacturer or an authorized reseller of Tools4Ever, with proof of authorization required. Support services must be provided directly by the software manufacturer with no intermediary.

The scope is implementation of on-premises NIM software with integrations to Skyward Qmlativ, Skyward SMS 2.0, Microsoft Active Directory, and Google Workspace. JSD seeks pricing for 66,500 NIM Provisioning (Education) annual license subscriptions, one Essential Support Services annual support contract, applicable customer loyalty and subscription discounts, and any additional products specified on the cost form. The contract term is one year of prepaid licensing and professional support. Education discounts must be extended if available. Pricing must remain firm for one year from the bid due date.

Bidders must comply with Utah Code 63G-27 boycott restrictions, submit a signed Public Contract Boycott Restrictions Statement, and execute the Standard Student Data Privacy Agreement governing collection, storage, and protection of student and employee data under FERPA, PPRA, COPPA, and Utah privacy requirements. Annual security audits are required; the vendor must notify JSD within 72 hours of any confirmed data breach and dispose of all student data within 60 days upon contract termination.

JSD is tax-exempt; bids must not include sales tax. Board approval is required if the order exceeds $80,000. Award is anticipated on or before August 25, 2026. Evaluation occurs in three stages: Stage 1 assesses responsiveness and mandatory compliance; Stage 2 evaluates technical scope compliance; Stage 3 awards to the lowest responsive and responsible bidder. Bids are submitted through the Utah Public Procurement Place Bonfire platform.