IFB HD269020 Condition of Title Guarantee Reports

The California Department of Developmental Services (DDS) Community Development Division (CDD) is issuing an Invitation for Bid (IFB HD269020) to procure Condition of Title Guarantee Reports for approximately 500 single-family homes located throughout its portfolio across California. The contractor will be responsible for conducting comprehensive title searches and preparing detailed condition reports as requested by DDS, with an anticipated frequency of 6 to 10 reports per month, though volume may exceed 20 reports monthly based on operational demands. Each report must include a comprehensive listing of all encumbrances, liens, notices, restrictions, defaults, delinquencies, and current property ownership information, along with hyperlinks to and copies of all recorded documents and related documentation. The contractor will be responsible for independently obtaining all required records at their own cost and is expected to complete individual reports within two weeks as a general guideline, with turnaround times negotiable based on complexity or unique circumstances. The contractor must hold appropriate state licensing, maintain general liability insurance of at least $1 million per occurrence and $2 million annual aggregate, and carry workers' compensation insurance. The bid submission deadline is May 14, 2026 at 3:00 PM, with a public bid and cost opening scheduled for May 15, 2026 at 10:00 AM; prospective bidders may submit clarification questions until April 30, 2026, with responses posted on Cal eProcure by May 7, 2026. The anticipated agreement start date is July 1, 2026, with the agreement period running through June 30, 2029, representing a three-year term, and award will be made to the responsive and responsible bidder submitting the lowest total cost within 90 days if no protest is received.

The Small Business (SB) Preference Program provides a five percent preference for certified SB enterprises (up to $50,000), and the Disabled Veteran Business Enterprise (DVBE) Incentive program offers up to five percent based on DVBE participation levels. Compensation is structured on a per-report basis for services satisfactorily rendered and approved, with invoices due monthly no later than the 11th day of the following month and payment within 45 days of approval; the all-inclusive cost per Condition of Title Guarantee Report must be submitted on the Cost Worksheet (Attachment 3). The total contract value is not to exceed $147,000.00 over the three-year agreement period, with the total estimated based on anticipated annual report quantities and an estimated price per report, though actual volume may vary depending on operational necessity. No incumbent vendors or current contractors are identified in the procurement documents. The agreement is subject to funding availability under California's Budget Act, and the State reserves the right to terminate with 30 days' written notice or immediately for cause. Properties within the DDS portfolio are geographically distributed across California at approximately 8 percent in Northern California, 33 percent in the Bay Area, 8 percent in Central California, 37 percent in Los Angeles and Orange Counties, and 14 percent in Southern California.