IFB Emergency Generator Service & Repair, San Diego County & Imperial Counties

The California Department of Transportation (Caltrans) is soliciting bids for an Emergency Generator Service and Repair contract covering San Diego and Imperial Counties through an Invitation for Bid (IFB). The procurement seeks a contractor to provide comprehensive maintenance and repair services for 12 stationary generators located at 11 sites, with non-routine services available 24/7. Required services include monthly standby electric set reliability tests, quarterly visual and operational inspections, annual lubrication and maintenance, and annual fuel treatment maintenance. The contractor must also own, maintain, and keep three 150-kilowatt 480-volt portable generators in ready-for-use condition. Key qualifications include possessing either a Class A General Engineering Contractor license or C-10 Electrical Contractor license, and being registered with the Department of Industrial Relations. The solicitation has specific deadlines: written questions are due by December 4, 2025, bid submissions are due December 11, 2025 at 2:00 p.m., with bid opening at 2:30 p.m. the same day. Evaluation will be based on the lowest responsive and responsible bidder meeting all specifications, with an estimated contract period from February 1, 2026, to January 30, 2029.

The contract includes several set-aside and preference provisions to support small and disadvantaged businesses. A five percent Small Business (SB) preference is available for certified Small Businesses, Micro Businesses, or Small Businesses for Public Works, with non-SB bidders able to qualify by committing to subcontract at least 25 percent of the net bid price to certified small businesses. There is also a three percent Disabled Veteran Business Enterprise (DVBE) participation requirement, with an incentive program offering additional points for higher DVBE participation levels. The total bid proposal cannot exceed $461,000.00, with the bid structure including eight line items covering monthly, quarterly, and annual services, hourly rates for unforeseen work, portable generator deployment, and materials/supplies reimbursement (capped at $10,000). Payment bonds of 100 percent are required for Service Request prices exceeding $25,000, and State General Prevailing Wage Rates will apply if the total bid amount is over $15,000. The estimated contract award date is December 18, 2025, providing potential contractors with a clear timeline for this comprehensive emergency generator service opportunity.