IFB- dance floors and associated products

The Washington Convention and Sports Authority (Events DC) is soliciting bids through Invitation for Bid (IFB) #23-S-009 for Dance Floors and Associated Products in the District of Columbia. The procurement seeks a qualified contractor to provide specific dance floor equipment, including 141 Cherry Rose CAM-LAM Dance Floor Panels (4'x4'), 6 T-wrenches, 6 panel caddies, silver trim strips, and corner pieces. Bidders must demonstrate at least three years of experience providing dance floor products and submit three customer references. The base contract term runs through September 30, 2025, with four potential one-year renewal options. Bid responses are due by 5:00 PM EST on August 27, 2025, with questions accepted until August 15, 2025, through the OpenGov system. Events DC will evaluate responses based on lowest price and technical acceptability, with the contractor required to deliver specified dance floor components to the Convention Center's loading dock within 60 calendar days of contract award.

The solicitation includes several set-aside and local business requirements, notably mandating that contracts exceeding $250,000 must award at least 35% of total contract value to certified Small Business Enterprises (SBEs). For contracts over $300,000, the contractor must ensure 51% of hired personnel are District of Columbia residents under the First Source Employment Agreement. Vendors must complete a comprehensive disclosure statement identifying any relationships with Events DC's Board of Directors or key staff members. The procurement requires vendors to complete an ACH authorization form and provide a W-9 for tax reporting purposes. While specific budget ranges are not explicitly stated, the contract involves standardized annual requirements for dance floor equipment. Contractors must also comply with U.S. Department of Labor Wage Determination regulations, with minimum wage requirements of $15.00 per hour under Executive Order 14026. The solicitation includes provisions for comprehensive insurance coverage and adherence to local and federal procurement regulations.