IFB CSSSA25116, Medical Services from EMT

The California State Summer School for the Arts (CSSSA) has issued Invitation for Bid (IFB) CSSSA25116 to procure comprehensive on-site medical services including medication management and patient medical care for its summer program serving approximately 500 gifted high school students annually at California State Polytechnic University, Pomona. The contractor must provide all necessary labor, materials, tools, supplies, transportation, equipment, permits, licenses, and insurance to deliver seven-day-per-week medical coverage from 7:00 a.m. to 11:00 p.m. during the approximately four-week summer session, with enhanced staffing of four Emergency Medical Technicians on Registration Day (9:00 a.m. to 4:00 p.m.) and two EMTs on Graduation Day (7:00 a.m. to 3:00 p.m.). The 2026 service dates run from July 4 through August 1, and the contract term is two years commencing June 15, 2026, with one optional one-year renewal period extending through June 14, 2028. Bidders must demonstrate minimum qualifications by providing two references validating experience providing similar medical services within the past five consecutive years. The evaluation criteria prioritizes lowest-cost responsive bids, with award anticipated by May 21, 2026. All bids must be submitted as searchable PDFs except the required MS Excel Cost Sheet, sent to sarreola@csssa.ca.gov with a strict 150-megabyte email file size limit. Written questions must be submitted by April 29, 2026, with responses released by May 4, 2026, and the final bid submission deadline is May 8, 2026, at 1:30 p.m. PT, with virtual cost bid opening at 1:35 p.m. PT.

The solicitation encourages Small Business (SB), Microbusiness (MB), and Disabled Veteran Business Enterprise (DVBE) certifications, offering certified SB/MB bidders a five percent preference and DVBE participants an incentive ranging from one to five percent based on confirmed participation levels. Bidders must complete all 13 required attachments including certification forms, payee data records, references, and civil rights compliance documentation (required if bid total exceeds $100,000). The procurement is open to the public, with no incumbent vendors or current contractors specified in the solicitation materials. No specific budget or award value range is disclosed in the IFB documentation, as the award will be based on the lowest-cost responsive bid submitted via the standardized Excel Cost Sheet format. Bidders must ensure all submitted documentation is in the required format and meets all technical specifications outlined in the IFB, with verbal communications from CSSSA not considered binding unless issued as a written official addendum.