IFB-CSF-Power Sweeping Services for the CA State Fair 2025-2028

The California Exposition & State Fair (Cal Expo) is soliciting an Invitation for Bid (IFB) for Power Sweeping Services for the annual California State Fair, covering the years 2025-2028. The contract requires a contractor to provide comprehensive power sweeping services during the state fair, which will be held at 1600 Exposition Boulevard in Sacramento, CA, with the 2025 fair scheduled for July 11-27. The successful vendor must supply labor, equipment, fuel, and all necessary incidentals to perform sweeping services across all paved areas, including parking lots, roadways, and curbways. Specific equipment requirements include two air sweepers, five backpack blowers, and one street sweeper, with services to be performed from midnight before the fair's opening day until 9:00 AM the day after closing. Bidders must demonstrate prior State or County Fair experience within the last five years and possess adequate equipment. The bid submission deadline is April 9, 2025, at 5:00 PM via email, with an anticipated award date of April 11, 2025. Evaluation will focus on selecting the lowest responsive and responsible bidder based on the total bid amount.

Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) companies are explicitly encouraged to bid on this opportunity. The contract requires specific insurance coverages, including general liability insurance with a minimum of $1,000,000 per occurrence and mandatory workers' compensation insurance. The contract term spans from June 1, 2025, through May 31, 2028, with a requirement for a minimum of six to ten workers per shift during fair operations. While no specific budget range is explicitly stated, the comprehensive service requirements suggest a substantial contract value that would accommodate multiple workers, specialized equipment, and comprehensive sweeping services across the fairgrounds. The procurement allows for competitive bidding across various business types, with a particular emphasis on supporting small and veteran-owned businesses in the state contracting ecosystem.