IFB #C25-33057 Refrigeration Service & Repair (Fresno, Merced, Kings, Madera, Kern and Tulare Counties)

The California Department of Rehabilitation (DOR) has issued Invitation for Bid (IFB) #C25-33057 for refrigeration service and repair services across six Central Valley counties: Fresno, Merced, Kings, Madera, Kern, and Tulare. The procurement seeks a qualified contractor to provide comprehensive commercial refrigeration repair and maintenance for the Business Enterprise Program (BEP), targeting equipment in state, federal, county office buildings, cafeterias, snack bars, convenience stores, and vending machine facilities. Specific service requirements include repairing ice machines, frozen yogurt machines, walk-in and reach-in refrigerators and freezers located in various facilities such as correctional facilities and state buildings. Contractors must possess a C38 Refrigeration Contractor License and United States Environmental Protection Agency (EPA) certification for technicians, with strict protocols for equipment repair, removal, and service authorization. Bids are due by June 30, 2025, at 2:00 pm, with a bid opening scheduled for July 2, 2025, at 11:00 am, and the anticipated contract award date is July 31, 2025, covering a period from August 1, 2025, through June 30, 2028.

The solicitation includes significant opportunities for small businesses and disabled veteran-owned enterprises, with a Disabled Veterans Business Enterprise (DVBE) incentive and a statewide participation goal of 3%. Bidders can receive a 5% small business preference and a 1-5% DVBE incentive, potentially providing a competitive advantage in the bidding process. The estimated total budget for this contract is $60,000.00, with pricing structured on an hourly rate basis and provisions for parts and materials reimbursement. Contractors must provide comprehensive insurance, including Commercial General Liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate. Additional compliance requirements include the Darfur Contracting Act Certification, which mandates disclosure of international business activities, and submission of a Payee Data Record (STD 204 form). The contract emphasizes timely service delivery, safety protocols, and coordination with Business Enterprises Consultants to minimize business operation interruptions for blind vendors operating food service and vending facilities.