IFB #C25-33027 Equipment and Appliance Maintenance, Service and Repair (Sacramento & Yolo County)

The California Department of Rehabilitation (DOR) has issued Invitation for Bid (IFB #C25-33027) for Equipment and Appliance Maintenance, Service and Repair services specifically for Sacramento and Yolo County facilities. The procurement seeks a contractor to provide comprehensive maintenance, installation, hook-up, service, and repair of commercial food service equipment, including microwave ovens, char broilers, ovens, cooking appliances, dishwashing machines, steamers, toasters, griddles, and other kitchen equipment (excluding refrigeration units). Contractors must be prepared to evaluate equipment needing repair and provide service recommendations, with strict protocols for equipment removal and service authorization. Key deliverables include completing repairs only as authorized on the Authorization for Repairs and Service (DR 1308) form, with mandatory written approval for any additional work. The solicitation was posted on February 19, 2025, with questions due by February 26, 2025, Q&A to be posted by March 5, 2025, and final bids due on March 19, 2025, at 2:00 pm. Bid opening is scheduled for March 20, 2025, with an anticipated contract award on April 1, 2025, for a contract term running from July 1, 2025, through June 30, 2028.

The solicitation includes several set-aside and preference opportunities for disadvantaged businesses, specifically highlighting the Disabled Veteran Business Enterprise (DVBE) incentive program. Bidders can receive additional incentive calculations ranging from 1% to 5% based on DVBE participation, with a maximum incentive cap of $100,000. The procurement also offers a 5% preference for certified small businesses and microbusinesses, with preferences capped at $50,000 per bid. Potential bidders must complete several mandatory certification forms, including the Darfur Contracting Act Certification and a comprehensive GenAI Disclosure form. Insurance requirements include Commercial General Liability ($1M per occurrence/$2M aggregate), Automobile Liability ($1M), and Workers' Compensation ($1M). The anticipated budget for this three-year contract is approximately $45,000, with labor rates set at $75/hour for an estimated 360 hours ($27,000) and parts/materials estimated at $18,000. Parts charges are limited to a 40% markup over wholesale costs, and used or refurbished parts are prohibited.