IFB #C25-33017: Meal service for Orientation Center for the Blind (OCB)

The California Department of Rehabilitation (DOR) has issued Invitation for Bid (IFB #C25-33017) for meal service at the Orientation Center for the Blind (OCB) located in Albany, California. The procurement seeks a contractor to provide comprehensive meal services for four cohort groups annually, with each cohort lasting 12 weeks. Specific meal requirements include daily breakfast delivery and dinner delivery for weekends and holidays, with a maximum order quantity of 20 meals per delivery. Meals must be individually packaged, ready to eat with minimal reheating, and accommodate special dietary needs for visually impaired consumers. Contractors must submit a written menu approved by a Registered Dietician by the 15th of the prior month, and deliver meals to 400 Adams Street, Albany, CA 94706. The bid submission deadline is January 30, 2025, at 2:00 pm, with bid opening scheduled for February 3, 2025. The contract term spans July 1, 2025, through June 30, 2027, with a potential one-year renewal option.

The procurement includes specific set-aside designations and participation goals, including a 3% Disabled Veteran Business Enterprise (DVBE) participation goal and a 25% Small Business participation goal. Bidders must provide proof of current insurance coverage, including Commercial General Liability ($1M/$2M aggregate), Automobile Liability, and Workers' Compensation with $1M liability limits. Small businesses can receive a 5% bid preference, and non-small businesses can obtain preference by subcontracting at least 25% of their bid to certified small businesses. The total contract budget is $164,160.00 for two fiscal years, with an annual allocation of $82,080.00. Contractors must independently determine their bid pricing, as DOR guidelines prevent assistance with bid amount calculations. Additional compliance requirements include completing forms such as the Darfur Contracting Act Certification, Generative AI Disclosure, and Payee Data Record, which are critical for bid responsiveness and potential contract award.