IFB #C24-32729 PDF Document Accessibility Service

The California Department of Rehabilitation (DOR) has issued an Invitation for Bid (IFB) for PDF Document Accessibility Services, IFB #C24-32729. The successful contractor will be required to provide accessible PDF documents in Spanish, Chinese (both Traditional and Simplified), Tagalog, Vietnamese, and Korean, with approximately 50 documents in each language for a total of 300 documents. The entire project must be completed within one year, with the DOR sending 100 documents every three months to the contractor's cloud-based storage platform. Bidders must ensure all documents conform to the Web Content Accessibility Guidelines (WCAG) 2.1 at a minimum Level AA conformance and provide Accessibility Conformance Reports (ACR) for all requests. Key deadlines include the bid submission deadline of October 17, 2024, the bid opening on October 18, 2024, the anticipated intent to award on October 21, 2024, a five-day protest period, and the anticipated award date on October 29, 2024.

The contract will be awarded to the lowest responsive and responsible bidder. There are no set-aside designations or restrictions on the types of organizations that can respond. The DOR is not requiring a specific format for the ACR and does not have a current contract for this service. The anticipated budget for the one-year contract period is $24,000. Bidders will be required to submit an accessible work sample in Vietnamese along with an ACR as part of their minimum qualifications.