IFB BPCSS Pharmacy ATP2 Supplies

The Illinois Department of Human Services (IDHS) is conducting an Invitation for Bid (IFB) for pharmaceutical packaging machine supplies through BidBuy (Bid #B-47045), specifically seeking consumable items for Parata ATP2 pharmaceutical packaging machines used in state mental health and developmental centers. The procurement encompasses four specific supply types: 506 ATP2 Wide Ribbons, 468 ATP2 Wide Paper Extra Long Rolls, 17 ATP2 Wide Papers, and 20 Desiccant Indicating Gel cans. The initial contract term runs from execution through June 30, 2026, with potential three one-year renewal options that could extend the contract through June 30, 2029. Vendors must submit electronic bids through BidBuy by April 9, 2025, with all bid-related questions due by 5 pm on April 2, 2025. Evaluation criteria will focus on responsiveness, vendor responsibility, and lowest overall total price, with deliveries required within five business days of individual orders to 12 different state facilities across Illinois. The procurement will be funded through the Mental Health Fund/General Revenue Fund, and the state reserves the right to terminate the contract with 30 days' notice.

The solicitation indicates no specific small business set-asides, though there are provisions allowing small business contractors to subcontract up to 49% of contract value to non-small businesses. A Veteran Small Business Program (VOSB) exemption has been approved due to the lack of registered veteran-owned small business vendors under the relevant commodity codes. Vendors must complete comprehensive disclosure documents, including an Illinois Procurement Gateway Active Registered Vendor Disclosure form and a Vendor Disclosure form that requires detailed information about business ownership, potential conflicts of interest, and compliance with state regulations. While no specific maximum contract amount is listed, the state emphasizes procurement of domestic products and offers potential tax credits for vendors who hire qualified veterans and certain ex-offenders. The contract will require vendors to provide all necessary supplies compatible with the Parata ATP2 machines, with delivery locations spanning multiple state mental health and developmental centers across Illinois. Successful bidders will be subject to ongoing compliance obligations and must maintain active vendor registration throughout the contract period.