IFB Battery and UPS System, San Diego County

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) #11A4149 for preventative maintenance services on battery and uninterrupted power supply (UPS) systems located in San Diego County. The procurement seeks a qualified contractor to provide comprehensive maintenance services for a battery system with 16 batteries and a three-phase UPS system at the 1-15 Tunnel Building. Successful bidders must possess a C-10 Electrical Contractor license and be registered with the Department of Industrial Relations. The contract will span three years, commencing on August 15, 2025, and expiring on August 14, 2028. Key procurement dates include a bid submission deadline of May 8, 2025, at 2:00 p.m., with bid opening at 2:30 p.m., and a proposed award date of May 15, 2025. Evaluation criteria will focus on responsiveness, contractor responsibility, and lowest bid price. Bidders must submit a comprehensive proposal that includes quarterly and annual maintenance visit pricing, hourly repair rates, and various required certifications such as Non-Collusion Declaration and Darfur Contracting Act Certification.

The solicitation includes specific provisions to encourage participation from small businesses, with a 5% small business preference and a potential 5% Disabled Veteran Business Enterprise (DVBE) incentive. The total bid proposal must not exceed $461,000, providing a clear budget range for potential contractors. Bidders must comply with prevailing wage requirements and demonstrate the ability to integrate maintenance services with existing infrastructure. The procurement is open to qualified electrical contractors who can provide comprehensive maintenance services, including labor, tools, materials, and equipment necessary for maintaining the battery and UPS systems. While no incumbent vendor is specifically mentioned, the contract emphasizes the importance of technical expertise in electrical systems maintenance and the ability to perform preventative and repair services efficiently. The multi-year contract structure suggests a long-term commitment to maintaining critical electrical infrastructure for Caltrans in the San Diego County region.