IFB-Astoria School District Bread

The Astoria School District No. 1C is conducting an Invitation for Bid (IFB) for bread and baked goods procurement for its School Nutrition Program, targeting four school locations within Clatsop County, Oregon. The solicitation seeks vendors to supply various bread products, including whole wheat English muffins, sliced bread, hamburger buns, hoagie rolls, and dinner rolls that must comply with USDA Food and Nutrition Service requirements, specifically being 51% whole wheat or 100% whole grains. Key procurement details include a contract term from September 1, 2025, through August 31, 2026, with potential for four one-year renewals and a possible three-month extension. Vendors must meet specific delivery requirements, including minimum $50 order per school, twice-weekly deliveries before 9:00 AM, and expected monthly quantities ranging from 150-500 units per bread type. Written questions are due by January 27, 2025, with final bid submissions required by February 7, 2025, at 12:00 PM PST. The contract will be awarded to the lowest responsive and responsible bidder meeting all specifications, with pricing expected to remain firm throughout the contract term.

The IFB does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Pricing adjustments may be considered monthly through petitions with 15 days advance notice, contingent upon Federal Milk Marketing Order economic changes. While no incumbent vendors are identified in the documentation, potential bidders must demonstrate capability to meet rigorous product specifications and delivery schedules across multiple school sites. The solicitation implies a potential annual contract value based on the anticipated monthly bread product quantities, though specific budget ranges are not explicitly stated. Vendors must be prepared to provide competitive pricing, maintain consistent product quality, and adhere to strict USDA nutritional standards. The procurement approach suggests the district is seeking a reliable, cost-effective bread product supplier capable of consistently meeting the nutritional needs of its school meal programs.