24-0020 Addendum 1.0~1.pdf

PDF 6 MB Posted Jan 6, 2025

Attached to: IFB-Astoria School District Bread
Solicitation number: S-P00007-00012453
Issued by: Clatsop County, Oregon

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Written by GovTribe AI · Mar 9, 2026

This is a Solicitation Addendum No. 1 issued by the Beaverton School District in Oregon for Invitation to Bid (ITB) 24-0020 concerning an office renovation project at Elmonica Elementary School. The addendum modifies the original ITB document and must be acknowledged by bidders as a condition of bid acceptance. The project involves interior renovations to the school's administration office area with an estimated value of $365,338.00, including general conditions, overhead, and profit. The closing date for bid submission is January 30, 2025, at 2:00 PM Pacific Time, with electronic bids to be submitted to contracts@beaverton.k12.or.us rather than through Oregon Buys. The addendum addresses numerous clarifications regarding project scope, including confirmation that certain items (paper towel dispensers, sanitary napkin receptacles, and seat cover dispensers) are Owner Furnished Contractor Installed (OFCI); deletion of specifications for Division 12 50 00 Furniture, Division 10 44 00 Fire Protection Specialties, and Section 23 08 00 HVAC Commissioning as these are not required for the project; and relocation of references from Oak Hills Elementary School to Elmonica Elementary School throughout the documentation.

The addendum includes specific modifications to drawings and specifications, including revised window shade locations and specifications on plan sheets A-601 and related sketches, adjustments to reception desk counter lengths and wall configurations on sheets A-231 and A-232, and clarifications regarding mailbox cabinet door removal. Accepted substitution requests include Springs Window Fashions roller shades and lighting fixtures from manufacturers including Metalux, Halo, Neo-Ray, and Sure-Lites, all approved with comments from the electrical engineer. The document provides detailed photometric data and product specifications for the accepted lighting manufacturers, confirming their compliance with design standards. No specific pricing adjustments, set-asides for disadvantaged enterprises, or incumbent contractor information are detailed in this addendum; however, the documentation emphasizes that bidders must be fully responsive to all addendum requirements and include acknowledgment of receipt on the Bidder Certification form to avoid bid rejection.

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Business Services Procurement and Contracting

1260 NW Waterhouse Avenue Beaverton, OR 97006

(503) 356-4324

January 24, 2025

SOLICITATION ADDENDUM NO. 1

ITB 24-0020

Elmonica Elementary School- Office Renovation

THE FOLLOWING CHANGES/ADDITIONS TO THE ABOVE CITED SOLICITATION ARE ANNOUNCED:

This Addendum modifies the Invitation to Bid (ITB) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the ITB document. Bidder must be responsive to any requirements of this Addendum as if the requirements were set forth in the ITB.

Failure to do so may result in Bid rejection. See the ITB regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

This addendum is to be acknowledged in the space provided on the Bidder Certification form supplied in the solicitation document.

Failure to acknowledge receipt of this addendum may be cause to reject your offer.

The closing date Is:

January 30, 2025 at 2:00 PM Pacific Time

CLARIFICATIONS/CHANGES

*There is an Amendment in Oregon Buys dated January 14th, 2025 noting Header 1-Allow Electronic Response changed from Yes to No- This is to clarify that we will not allow bids to be submitted or received through Oregon Buys. Please submit your electronic bids to contracts@beaverton.k12.or.us

QUESTIONS

QUESTION: Paper Towel Dispenser- Called out in Specs as OFCI but not in Keynotes. Please verify if this is OFCI. If CFCI, please provide the basis of design.

ANSWER: This is Owner Furnished Contractor Installed.

QUESTION: Sanitary Napkin Receptacle- Called out in Keynotes as OFCI, shown on Plans but not mentioned in Specs. I did note this as being supplied for install. Please verify.

ANSWER: This is Owner Furnished Contractor Installed.

QUESTION: Seat Cover Dispenser- Called out in Specs as OFCI but not shown on Plans or mentioned in Keynotes.

Should I include one for install or disregard this item?

ANSWER: This is Owner Furnished Contractor Installed.

QUESTION: What is the Estimated Value of the Project?

ANSWER: The estimated value of this project is $365,338.00. This includes direct construction costs such as general conditions, overhead and profit, etc.

QUESTION: The Commissioning of HVAC Spec 23 08 00 is missing. Are you going to provide a commissioning spec?

ANSWER: Project does not require commissioning for the scope of work. Commissioning activities and functional testing requirements are listed in testing and balancing specification requirements.

QUESTION: 08 71 01 Hardware Schedule, Hardware Type 02 and 06 list Division 28 Access Controls. There is no spec for Division 28 Access Controls. Are you going to provide one?

ANSWER: Access Controls specs are not required, the scope is relocating one existing card reader.

QUESTION: Division 28 00 00 General Requirements for Electronic Safety and Security references Oak Hills Elementary School. Is there going to be work under this contract we are doing on this school? There are no drawings for this school.

ANSWER: The reference to Oak Hill school in the specifications has been changed to Elmonica school.

QUESTION: The Table of Contents lists Division 12 50 00 Furniture. It does not exist. Is there going to be a furniture specification?

ANSWER: Specification 12 50 00 Furniture is now deleted from Table of Contents as the specification is not present in the set and furniture will be owner provided.

QUESTION: The specification 12 24 00 for Elmonica lists WS1 – Interior Operated Roller Shades and WS2 Louver Shades. None are shown on the finish schedule. Can you provide locations so we can adequately price this work.

ANSWER: WS1 is now located on 7/A-601, 10/A-601, 17/A-601, 23/A-601 and WS2 is now located on 1/A-601, 11/A- 601, 15/A-601, 21/A-601. See sketches RA-003, RA-004, RA-005, RA-006, RA-008, RA-009, RA-010, RA-011

QUESTION: The specification 10 44 00 Lists Fire Protection Specialties. No fire extinguishers are shown on the drawing.

Can you provide locations so we can adequately price the work.

ANSWER: Fire extinguishers are not required for the scope of work on this project. Specification 10 44 00 Fire Protection Specialties is now deleted from specs in its entirety.

QUESTION: Door schedule and keynotes do not align. Please confirm intention ANSWER: The question does not identify what is not aligned in order for us to clarify.

QUESTION: Wall types and details have conflicting information. Please confirm wall type details.

ANSWER: The question does not identify what is in conflict in order for us to clarify.

QUESTION: Please confirm existing roofing for required vent penetration.

ANSWER: Please see Detail 10/A801 which calls out “Mechanical attached TPO Membrane”.

QUESTION: Will the existing staff RR be getting new flooring and base?

ANSWER: The Staff Restroom is new, not existing. It is noted for base RB-2 and Floor SC-1 per the material tag. Refer to Specifications 09 06 00 Schedule of Finishes which identifies additional information for RB-2 Rubber base, and SC- 1 Sealed concrete.

QUESTION: Will the AWI certification and labeling be required? Most vendors meet or have exceed the requirements ANSWER: Yes, AWI certification is required.

QUESTION: I wanted to let you know that the specifications are missing Section 125000 & 230800 per the Table of Contents.

ANSWER: We have removed section 125000 Furniture and 230800 HVAC Commissiong. Both are not required.

SUBSTITUTION REQUESTS:

Springs Window Fashions Roller Shade- ACCEPTED Lighting: A1/A2- Metalux, D1- Halo, L1- Neo-Ray, L2- Neo-Ray, L3 Neo-Ray, X1 Sure-Lites- ACCEPTED

MODIFICATION TO DRAWINGS:

1. A-231 – ENLARGED PLAN – FIRST FLOOR - ADMINISTRATION

A. Detail 4 / A-231

a. REVISE length of fixed counter on reception desk and length of attached front wall. See sketch RA-001

2. A-232 – ENLARGED FINISH PLAN – FIRST FLOOR - ADMINISTRATION

A. Detail 2 / A-231

a. REVISE length of fixed counter on reception desk and length of attached front wall. See sketch RA-002

3. A-601 – STAFF LOUNGE 108 - WEST

A. Detail 1 / A-601

a. ADD WS2 tag to windows for louver shades on windows. See sketch RA-003 B. Detail 7 / A-601

a. ADD WS1 tag to window and door 105A for interior operated roller shades. See sketch RA-004 C. Detail 10 / A-601

a. ADD WS1 tag to window for interior operated roller shades. See sketch RA-005 D. Detail 11 / A-601

a. ADD WS2 tag to windows for louver shades on windows. See sketch RA-006 E. Detail 14 / A-601

a. REMOVE cabinet doors on lower part of mailbox assembly. See sketch RA-007

F. Detail 15 / A-601

a. ADD WS2 tag to windows for louver shades on windows. See sketch RA-008

G. Detail 17 / A-601

a. ADD WS1 tag to window and door 104A for interior operated roller shades. See sketch RA-009

H. Detail 21 / A-601

a. ADD WS2 tag to windows for louver shades on windows. See sketch RA-0010

I. Detail 23 / A-601

a. ADD WS1 tag to door 107A for interior operated roller shades. See sketch RA-011

J. Detail 28 / A-601

a. ADD toilet seat cover dispenser. See sketch RA-012

b. ADD keynote 37 for toilet seat cover dispenser. See sketch RA-012

K. Detail 28 / A-601

a. ADD keynote 37 for toilet seat cover dispenser. See sketch RA-013

4. A-721 – INTERIOR DETAILS

A. Detail 6 / A-721

a. REMOVE cabinet doors on lower part of mailbox assembly. See sketch RA-014

B. Detail 7 / A-721

a. REVISE length of fixed counter on reception desk and length of attached front wall. See sketch RA-015

C. Detail 9 / A-721

a. REVISE length of fixed counter on reception desk and length of attached front wall. See sketch RA-016

D. Detail 11 / A-721

a. REVISE length of fixed counter on reception desk and length of attached front wall and table placement. See Sketch RA-017 E. Detail 12 / A-721

a. REVISE tube steel and post location for sheet of plywood. See sketch RA-018

5. S-231 – FOUNDATION PARTIAL PLAN

A. Column Schedule

a. REVISED to say (2) 2x6 studs nail laminate per detail 10/S-501.

6. S-501 – FND AND FRAMING DETALS

A. Detail 3/S-501

a. REVISED dimension to say “varies”

b. REVISED note to say “#4 Epoxy dowel at slab CL @24” o.c. embed 4” length as required”

B. Detail 10/S-501

a. ADD detail 10/S501 Laminated Stud Col

MODIFICATION TO SPECIFICATIONS:

1. Section 00 01 10 – Table of Contents

a. REMOVE Section 12 50 00 – Furniture from Table of Contents

b. REMOVE Section 10 44 00 – Fire Protection Specialties from Table of Contents

c. REMOVE Section 23 08 00 - Commissioning of HVAC

2. Section 10 44 00 – Fire Protection Specialties

a. REMOVE from specifications in its entirety

3. Section 23 08 00 – Commissioning of HVAC

a. REMOVE from specifications in its entirety

4. Section 28 00 00 – General Requirements for Electronic Safety and Security

a. REVISE 28 00 00 1.01 A. to say “Division 28 specifications are provided to define the standards and criteria to be used to bid, plan, furnish, install, test, and document electronic safety & security systems for Beaverton School District Oak Hills Elementary School Classroom Addition and

Modernization Elmonica ES Office Remodel. These specifications shall form the basis for implementation of the design, installation, inspection, and close-out process.”

SUBSTITUTIONS

1. Interior Roller Shades

a. Product SWF SL20 Manual Shade with Fascia is an acceptable substitution

2. Lighting substitutions:

a. Accepted with comments. See attached response from Electrical engineer.

ATTACHMENTS:

Drawing Number Drawing Name

• RA-001 ENLARGED PLANS

• RA-002 ENLARGED PLANS

• RA-003 INTERIOR ELEVATIONS

• RA-004 INTERIOR ELEVATIONS

• RA-005 INTERIOR ELEVATIONS

• RA-006 INTERIOR ELEVATIONS

• RA-007 INTERIOR ELEVATIONS

• RA-008 INTERIOR ELEVATIONS

• RA-009 INTERIOR ELEVATIONS

• RA-010 INTERIOR ELEVATIONS

• RA-011 INTERIOR ELEVATIONS

• RA-012 INTERIOR ELEVATIONS

• RA-013 INTERIOR ELEVATIONS

• RA-014 INTERIOR DETAILS

• RA-015 INTERIOR DETAILS

• RA-016 INTERIOR DETAILS

• RA-017 INTERIOR DETAILS

• RA-018 INTERIOR DETAILS

• S-231 PARTIAL FOUNDATION PLAN

• S-501 FND AND FRAMINING DETAILS

• KCL substitution request review

SUBSTITUTION REQUEST REVIEW

Section No: --- Reviewed By: Adam Koble

Section Name: Lighting Date Reviewed: 1/23/2025

General Comments:

This review is only for general conformance with the design concept of the project and general compliance with the information given in the Contract Documents. Corrections or comments made on the submittals during this review do not relieve the contractor from compliance with the requirements of the plans and specifications. Approval of a specific item shall not include approval of assembly of which the item is a component. Contractor is responsible for: dimensions to be confirmed and correlated at the jobsite; information that pertains solely to the fabrication processes or to the means, methods, techniques, sequences, and procedures of construction; coordination of their work with that of all other trades;

and for performing all work in a safe and satisfactory manner.

Reviewed Reviewed with Comments Revise and Resubmit Rejected

Item Description Review Status Comments General -- Lighting fixtures appear to conform with the quality and performance of that specified. Final selections to be confirmed in the formal submittal process during construction.

A1, A2 -- Ensure fixtures that are designated emergency type on plans are provided with a means to transfer to emergency power during a utility outage (internal or external is acceptable).

D1 -- No exceptions.

L1, L2, L3 -- Confirm ceiling type selection with architect.

X1 Ensure 277V voltage is selected.

Date: Jan 20, 2025

Solus Lighting & Controls 1820 E Burnside St Portland OR 97214 Phone: (503) 768-9999 Fax:

Job Name Elmonica Elementary School - Front Office Remodel

SOLUS25-196146

Beaverton OR

Bid Date Jan 21, 2025

Submittal Date Jan 20, 2025

Architect:

Oh Planning + Design

115 NW 1st Ave, Ste 300 Portland OR 97209

Engineer:

KCL Engineering - Portland 312 NW 10th Ave Suite 100

Portland OR 97209

Date: Jan 20, 2025 Page 1/1

Transmittal Solus Lighting & Controls 1820 E Burnside St Portland OR 97214 Phone: (503) 768-9999 From: Penn Herrin

FF00009 Page 1/1www.solus.com

Project Elmonica Elementary School - Front Office Remodel

Quote# SOLUS25-196146 Location Beaverton OR

Contact:

ATTACHED WE ARE SENDING YOU 1 COPY OF THE FOLLOWING ITEM:

X Drawings X Specifications Other:

Prints X Information Plans X Submittals

THESE ARE TRANSMITTED FOR:

X Prior Approval Resubmittal for Approval Record

Approval Corrections Bids due on:

Approval as Submitted Your Use Other:

Approval as Noted Review and Comment

Type MFG Part

MISC MISC SUBSTITUTION REQUEST FORM

A1 Metalux 24CZ2-30-UNV-L840-CD1-U A2 Metalux 24CZ2-60-UNV-L840-CD1-U D1 Halo HC615D010 HM60525840 61MDHWF L1 Neo-Ray S124DS-C795D840(XX)-8F0-1-UDD-F-

W Item Note: CONFIRM CEILING TYPE

L2 Neo-Ray S124DS-C795D840(XX)-4F0-1-UDD-F- W

Item Note: CONFIRM CEILING TYPE L3 Neo-Ray S124DS-C795D840(XX)-6F0-1-UDD-F-

W Item Note: CONFIRM CEILING TYPE

X1 Sure-Lites APX6RG

Submitted by Solus Lighting & Controls Job Name:

Elmonica Elementary School - Front Office Remodel Architect: Oh Planning + Design (Portland) Engineer: KCL Engineering - Portland (Portland)

Catalog Number:

SUBSTITUTION REQUEST FORM

Notes:

Type:

MISC

SOLUS25-196146

BDS – WESTVIEW HIGH SCHOOL TEAM ROOMS Print Date:8/22/20 Issue Set: BID Package

Convergence Architecture 01 25 00-3 Substitution Procedure www.convergencearch.com

TO:

PROJECT:

SPECIFIED ITEM:

Section Page Paragraph Description

PROPOSED SUBSTITUTION:

Attached data includes product description, specifications, drawings, photographs, performance and test data adequate for evaluation of request including identification of applicable data portions. Attached data also includes description of changes to Contract Documents and proposed substitution requires for proper installation.

Undersigned certifies following items, unless modified by attachments, are correct:

1. Proposed substitution does not affect dimensions shown on drawings.

2. Undersigned pays for changes to building design, including engineering design, detailing, and construction costs caused by proposed substitution.

3. Proposed substitution has no adverse effect on other trades, construction schedule, or specified warranty requirements.

4. Maintenance and service parts available locally or readily obtainable for proposed substitution.

Undersigned further certifies function, appearance, and quality of proposed substitution are equivalent or superior to specified item.

Undersigned agrees, if this page is reproduced, terms and conditions for substitutions found in Bidding Documents apply to this proposed substitution.

Submitted by:

Name (Printed or typed) General Contractor (if after award of Contract)

For use by A/E

Approved Approved as noted

Not Approved Received too late

Date

Remarks

The Construction Specifications Institute September 1997 Northwest Region

Signature

Firm Name

Address

City, State, Zip

Date

Tel: Fax:

Elmonica Elementary School - Front Office Remodel, #90096

Lighting

26.00.00 All Lighting and ControlsAll

Lighting

Penn Herrin

Penn Herrin Solus Lighting & Controls

1820 E Burnside St

Portland, OR 97214

01/20/2025

(503) 768-9999 (503)768-9990

Andrea Radona, Construction Project Manager

Index Page1/1Submitted On: Jan 20, 2025

Elmonica Elementary School - Front Office Remodel Architect: Oh Planning + Design (Portland) Engineer: KCL Engineering - Portland (Portland)

Catalog Number:

24CZ2-30-UNV-L840-CD1-U

Notes:

Type:

SOLUS25-196146

PS519306EN page 1 July 1, 2024 4:43 PM

Project Catalog # Type

Prepared by Notes Date