IFB-Asphalt Crack Sealant Material

The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to provide Asphalt Crack Sealant Material through an Invitation for Bid (IFB) for an initial two-year term. The specific procurement is for Fiber Modified Hot Applied Asphalt Crack Sealant Material, with a requirement to furnish and deliver an estimated 15,000 blocks (30-pound boxes) on an as-needed basis. The preferred product is Crafco Inc. Fiber Asphalt 519 (Part Number 34519) or an Illinois Tollway-approved equivalent, with detailed technical specifications including specific fiber characteristics such as denier, length, specific gravity, melting temperature, tensile strength, elongation, and fiber content. Delivery must be made FOB destination to the Illinois Tollway M-8 Maintenance Facility in Aurora, Illinois, with deliveries accepted Monday through Friday between 8:30 a.m. and 2:30 p.m. CDT. All questions pertaining to the solicitation must be emailed to the Information Contact no later than 2:30 p.m. on 10/23/2025, with bids due by 11/07/2025. The contract will be awarded to the lowest priced responsive and responsible bidder, with bids required to remain firm for 180 days from opening.

The solicitation includes a Business Enterprise Program (BEP) Utilization goal of 2% for specific NIGP codes, with an aspirational state goal of awarding not less than 30% of total state contracts to BEP-certified businesses. Vendors must be the manufacturer or an authorized dealer/distributor capable of providing genuine parts and original product warranty. The contract has a maximum total term not exceeding ten years, including the initial two-year term and potential extensions. Bidders must complete and submit a Vendor Disclosure form, with mandatory registration requirements including the Illinois State Board of Elections (for bids over $50,000), Illinois Secretary of State, and Illinois Department of Human Rights (for firms with 15+ employees). While no specific budget range is explicitly stated, the solicitation indicates an estimated 15,000 blocks of material will be procured. A $15 administrative fee will be required for the Minority Contractor Opportunity Initiative if a contract of $1,000 or more is awarded, and domestic product preference applies with vendors required to affirm U.S. manufacturing origins.