IFB - A/C Retrofit of School Buses

Jordan School District (JSD) in Utah is seeking qualified vendors to provide air conditioning (A/C) retrofit services for school buses through an Invitation for Bid (IFB). The procurement targets retrofitting approximately 15-20 buses annually with Bus Climate Control (BCC) A/C units, specifically compatible with International Front Engine IC, Blue Bird Rear Engine All American, and Thomas Rear Engine C2 and HDX bus models manufactured between 2012 and 2024. Bidders must demonstrate a minimum of five years of experience in A/C retrofit work and provide pricing for 12 different bus configurations, covering three bus brands with variations in size and number of A/C units. Bid questions are due by January 8, 2026, at 2:00 p.m. MST, with completed bids required through the Utah Public Procurement Place (U3P) Bonfire portal by January 13, 2026, at 2:00 p.m. MST. The contract will initially run for one year with options for two additional annual renewals, for a maximum contract period of three years. Evaluation criteria will focus on lowest responsive and responsible bidder, with considerations for early payment discounts and comprehensive pricing.

The procurement includes several important restrictions and compliance requirements. Vendors must complete a Public Contract Boycott Restriction Statement certifying they are not engaged in economic boycotts against the State of Israel or other specified entities. Contractors must carry comprehensive liability insurance covering workers' compensation, bodily injury, and property damage claims. Additionally, bidders must comply with student data privacy regulations and complete a URS Post-Retired Verification Form if applicable. The district will provide bus drop-off and pick-up services, and all installations must follow BCC kit instructions with a mandatory two-year warranty on parts and labor. While no specific budget range is explicitly stated, the procurement suggests an ongoing annual investment in bus infrastructure improvements. Materials purchased for the project qualify for Utah sales tax exemption, and the district reserves the right to reject any or all bids based on their assessment of responsiveness and responsibility.