IFB: 9CA07578 - Fire Season Recovery and Payables Support for E-Fund Finance

The California Department of Forestry and Fire Protection (CAL FIRE) has issued an Invitation for Bid (IFB) 9CA07578 for Fire Season Recovery and Payables Support for E-Fund Finance services in Yolo County and Yolo CDP. The procurement seeks a contractor to provide comprehensive financial processing support, including voucher processing for FI$Cal, recovery document collection, payables processing for Local Government and CAL FIRE Cooperative Agreements, and penalty invoice processing for Small Business and Disabled Veteran Business Enterprise invoices. The project requires up to five personnel: one project manager and four transactional support specialists who will work both on-site at 710 Riverpoint Court, West Sacramento, and remotely. Minimum qualifications include a current California business license, documented experience with FI$Cal systems, emergency finance accounting expertise, complex database skills using Microsoft tools, and Federal Emergency Management Agency recovery package experience. Key deliverables involve detailed financial documentation, data visualization reports, and comprehensive billing validation of external agency costs. The written question submittal deadline is December 29, 2025, with final bid submissions due January 6, 2026, at 2:00 p.m. Pacific Time, and bid opening scheduled for January 7, 2026.

The contract includes several set-aside and preference designations to support small and disadvantaged businesses. A five percent Small Business preference applies to certified small businesses with a principal place of business in California, and an equivalent preference exists for non-small businesses subcontracting at least 25 percent of the net bid price to certified small businesses. Additionally, a Disabled Veteran Business Enterprise (DVBE) incentive of up to five percent is available based on verified DVBE participation, with combined incentive and preference limited to $100,000. The agreement will commence July 1, 2026, or upon Department of General Services approval, and will run through June 30, 2028, with a potential one-year extension possible by mutual agreement. Bidders must submit pricing on a provided Rate Sheet detailing estimated hours, base hourly rates, and staffing requirements for Project Manager and Transactional Support Specialist positions. Award will be made to the lowest responsive and responsible bidder, with mandatory attachments including certifications for Small Business, DVBE status, Civil Rights Laws compliance, and compliance with the Iran and Darfur Contracting Acts. While specific budget ranges are not explicitly stated, the comprehensive scope and multi-year duration suggest a significant contract value.