IFB 56A0923 Maintenance and Repair of the Transportation Management Systems (TMS) Elements and Communications Infrastructure in Orange County.

The California Department of Transportation (Caltrans), through its Division of Procurement and Contracts, is soliciting bids under IFB 56A0923 for routine and non-routine maintenance and repair of Transportation Management Systems elements and communications infrastructure in Orange County, with bids due November 19, 2026 at 2:00 p.m. The solicitation carries a 5 percent Small Business preference for certified SB, Micro Business, or SB-PW firms, or for non-small businesses committing to subcontract at least 25 percent of the net bid price to certified small businesses. A Disabled Veteran Business Enterprise incentive program applies, with DVBE participation ranging from 0.1 percent to 5 percent or more of bid value for incentive calculation and combined incentives and preferences capped at $100,000.

The prime contractor must hold a valid California Contractors State License Board C-10 Electrical Contractor License and be registered with the Department of Industrial Relations. The bid covers five line items: 10 hours of meetings and training, 8,000 hours of TMS maintenance and repair, 200 hours of traffic control, 100 hours of HVAC services, and 100 hours of general building repairs, plus reimbursable travel and parts/materials costs capped at 10 percent of the subtotal. Subcontracting is permitted for traffic control, HVAC, and general building repairs, with subcontractors holding the appropriate Class B, C-20 HVAC, or C-31 Traffic Control license. State prevailing wage rates apply, and insurance must include general liability, automobile liability, and workers' compensation coverage naming Caltrans and the State of California as additional insureds.

Work is performed at locations throughout Orange County, with a primary reporting location at 6685 Marine Way, Irvine, CA 92618. The estimated term runs December 21, 2026 through December 20, 2029. Routine work is performed Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays, and must be completed within 90 days of service request issuance; non-routine work may be required outside those hours and on holidays and must be completed within 40 days. A bidder's bond equal to 10 percent of the total bid is required for bids of $484,000 or greater, and payment bonds equal to 100 percent of each service request price of $25,000 or more are required before work begins. The successful bidder is the lowest responsive and responsible bidder meeting all specifications. Bid opening occurs at 2:30 p.m. on November 19, 2026, with an estimated award date of November 24, 2026.