IFB 454-27-0121-34681-AEC

The Texas Department of Insurance is requesting bids for a tradeshow multimedia annual license with 12-month maintenance and support services under IFB 454-27-0121-34681-AEC, with bids due August 13, 2026 at 3:00 p.m. Central time. TDI acknowledges that the requested items may be proprietary to one vendor under Texas Government Code Section 2155.067 but solicits qualified offers from all respondents; only bids conforming exactly to specifications will be considered.

The scope covers an unlimited online event registration platform with secure, encrypted, PCI-compliant payment processing; automated personalized email communications; real-time reporting on registrant details, revenue activity, surveys, and abandoned registrations; support for multiple merchant numbers; and post-event survey capability. The selected vendor must integrate with the Texas Comptroller of Public Accounts' Uniform Statewide Accounting System/Treasury, with payment gateway costs borne by the respondent. All associated charges related to the procurement must be included on the bid form.

By submission, vendors certify compliance with Section 889 of the 2019 National Defense Authorization Act and Section 1260H of the 2021 National Defense Authorization Act, and confirm they are not owned or controlled by governments or regulatory bodies on the U.S. Department of Commerce's foreign-adversaries list. Pricing must remain valid for a minimum of 30 days. The successful respondent will be required to comply with TDI's Purchase Order Terms and Conditions, available on the TDI website. Bids must be submitted to Amy Cole at Contracts@tdi.texas.gov. TDI will not release information regarding submissions until after award.