IFB 34-25041 - Landscaping Lawn Maintenance Srvs - Sourcing Event

The North Carolina Department of Health and Human Services (DHHS) Division of State Operated Healthcare Facilities has issued Invitation for Bid (IFB #34-25041) for comprehensive landscaping and lawn maintenance services at multiple locations including Murdoch Developmental Center, Murdoch Business Office Complex, Camp Eason, Wright Group Home, PATH Group Home, and Murdoch Warehouse. The procurement seeks a single vendor to provide weekly landscaping services over a three-year contract period, covering approximately 24.5 acres of total mowing area. Services include mowing, edging, foliage removal, trimming, and specialized maintenance such as lake edge maintenance and shrubbery care. A mandatory site visit is scheduled for January 30, 2025, at 1:00 PM ET at the Murdoch Developmental Center Administration Building, with bids due February 14, 2025, at 2:00 PM ET. Vendor qualifications include registration in the North Carolina Electronic Vendor Portal (eVP), compliance with vaccination and infection control requirements, provision of company-logoed uniforms, and use of commercial-grade equipment.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and subcontracting of lawn and grounds services is explicitly prohibited. Vendors must submit weekly service rates for 35 weeks per year during the mowing season (April-November) for each of the three contract years, with pricing calculated by multiplying the unit cost by 35 mows. Chemical spraying is permitted in specific areas with proper licensing, though contractors will not be responsible for pine straw or mulch installation. While a specific budget range is not explicitly stated, the comprehensive nature of services across multiple locations suggests a substantial contract value. Additional requirements include adherence to strict vaccination policies detailed in Attachment J and compliance with specific maintenance frequencies at each location. The contract is set to begin June 21, 2025, or upon final contract execution, with the intent to establish a long-term service agreement for ongoing landscape maintenance.