IFB 34-25041 Landscape Lawn Maintenance Srvs Addendum 1.pdf

North Carolina Solicitation Addendum Version Date: 11/2021

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SOLCITATION ADDENDUM

FAILURE TO RETURN THIS ADDENDUM MAY SUBJECT YOUR RESPONSE TO

REJECTION.

1. The following are questions received about the Solicitation and the State’s response to those questions:

Question # Document Section Vendor Question State’s Response

1 5.4 SITE

LOCATIONS,

GROUND DATA

AND PLATS,

LOCATION 2:

CAMP EASON

At Camp Eason it was mentioned that the lake edge needed to be maintained approximately 3 times per year.

Also mentioned that no work at the entrance or alongside the road was to be included, only from the “white pipe” to the building and the lake. Please clarify.

Camp Eason Lake edge shall be maintained approximately 3 times per year, April, August and November dependent on lake heights.

Camp Eason entrance and roadside is maintained by Central Regional Hospital up to the “white pipes” at which point the roadsides up to the Camp Eason building and the lake shall be maintained by IFB 34- 25041.

2 5.4 SITE

LOCATIONS,

GROUND DATA

AND PLATS,

LOCATION 1:

BOC, 5.2 B4:

TRIMMING

At the Butner Office Complex (BOC), can you please clarify what the scope of maintenance is regarding the plant beds.

Shrubbery shall be maintained bi-monthly keeping it neatly trimmed and balanced to maintain its natural shape.

3 5.4 SITE

LOCATIONS,

GROUND DATA

AND PLATS,

LOCATION 1:

BOC, 5.2 B

SERVICE

Also at the Butner Office Complex, please clarify the scope of work in the rear natural areas? We understood it that we were to blow all pine straw to form a pile around the bottom of each tree.

All clippings, limbs, leaves, pine straw and any other debris shall be removed from the property after each service is performed.

Issuing Agency: DHHS – DSOHF Murdoch Developmental Center

Solicitation Number: IFB 34-25041

Solicitation Description: Landscape Lawn Maintenance Svcs

Solicitation Opening Date and Time:

February 14, 2025 at 2:00 PM

Addendum Number: 1

Addendum Date: February 5, 2025

Purchasing Agent: Debra Hughes

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4 5.4 SITE

LOCATIONS,

GROUND DATA

AND PLATS,

LOCATION 5

Please confirm that the Warehouse area includes the storage room, the chiller building and the alley in between.

The warehouse area of Location 5 consists of the storage room which is the chiller building and the alley in between.

5 5.4 SITE

LOCATIONS,

GROUND DATA

AND PLATS,

LOCATIONS 1-5

Is it acceptable for the contractor to use chemicals in areas that would be easier to spray than weed-eat / mow each week?

The warehouse area of Location 5 consists of the storage room which is the chiller building and the alley in between and shall be sprayed with chemicals. The contractor shall also spray all cracks in all cement walkways as well as the stairs at the Wright Group Home. Contractor must be licensed to ensure they are knowledgeable about safe application practices, environmental regulations, and handling of chemicals.

6 5.2 SCOPE OF

WORK B.

SERVICE

We understood that the contractor is not responsible for any pine-straw or mulch installation?

The contactor shall not be responsible for any pine straw or much installation.

7 5.4 SITE

LOCATIONS,

GROUND DATA

AND PLATS,

LOCATION 4

At Tabbs Creek, we understood that the septic area outside of the fence is to be maintained in addition to the yard?

The contactor shall be responsible for maintaining the septic area outside of the fence in addition to the yard.

8 5.4 SITE

LOCATIONS,

GROUND DATA

AND PLATS,

LOCATION 3

At the Wright Home, we understood that the rear access walk / steps need to be maintained?

The contractor shall be responsible for maintaining the rear access walk and steps at the Wright Home.

9 SECTION 1.0

PURPOSE AND

BACKGROUND

Will there be just one contract be awarded to one Vendor for all locations or is it a possibility that each location can be awarded to multiple contractors?

The intent of this Invitation for Bids (IFB) is to obtain competitive pricing from qualified Vendors and award an Agency Specific Term Contract to one Vendor.

10 SECTION 4.12

VACCINATION

AND INFECTION

CONTROL

MEASURES

This section references contractors being required to follow immunization standards.

What are those standards? Does this mean immunizations are required and/or medical/religious exemptions?

See copy of ATTACHMENT J:

DSOHF REQUIRED VACCINATION

POLICY AND ATTESTATION

STATEMENT under 6.9 in the Ariba Sourcing Tool for further clarification.

11 SECTION 5.2

SCOPE OF WORK

REQUIREMENTS

Trimming-It is indicated that trimming shrubs will be included in this contract. What frequency are the shrubs expected to be trimmed? This will be helpful in attaching a cost to this service.

Plant bed maintenance was indicated in the pre-bid meeting;

however, plant bed maintenance is not mentioned as part of the scope of work of this RFP. Is plant bed maintenance included? If so, what are the specifications related to plant bed maintenance?

Shrubbery shall be maintained bi-monthly keeping it neatly trimmed and balanced to maintain its natural shape.

Plant beds near grass and cement walkway shall be edged with an edger.

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12 SECTION 6.7

ATTACHMENTS-

ATTACHMENT A:

PRICING FORM

On the pricing sheet, there are columns that indicate Unit Cost and Extended Cost. For clarity, does this mean we take the Quantity (35) and multiply it by our cost per mow to get the Extended Cost? Example: $10(Unit Cost) x 35=$350(Extended Cost).

In the row that indicates "Total Cost Year 1 Not to exceed contract value", what should be indicated here? Do we just re-state the values of unit cost and extended cost?

Has this contract been bid before, if so, can a copy of the previous bid tabulations be made available to bidders?

The number under the Quantity column on ATTACHMENT A:

PRICING FORM shall be multiplied by the Unit Cost to obtain the Extended Cost.

Contractor must re-state the Unit Cost and Extended Cost.

To receive a copy of a previously awarded contract, your request must be submitted to:

public.records@dhhs.nc.gov

Check ONLY ONE of the following options and return one properly executed copy of this Addendum prior to the Solicitation opening time and date.

☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this Addendum.

☒ A response was submitted prior to this Addendum. NO CHANGES have resulted from this Addendum.

☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this Addendum are included in our response.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME

Authorized Signature Date

Printed Name Title mailto:public.records@dhhs.nc.gov