IFB 27-13: Dorsey Hall Pool Renevation

The Columbia Association is requesting bids on renovation of the main pool at Dorsey Hall Pool in Ellicott City, Maryland under IFB 27-13, with bids due September 30, 2026 (electronic submission through PlanetBids by 2:00 p.m. EST) and a pre-bid meeting strongly encouraged on September 17 at 9:00 a.m. at the pool location. A mandatory 23% Minority Business Enterprise (MBE), Women-Owned Business Enterprise (WBE), and Disabled-Owned Business Enterprise (DBE) participation goal applies; bidders must either meet the full goal with certified firm documentation or demonstrate good faith outreach to at least three certified MBE firms.

The scope encompasses complete main pool renovation including draining and cleaning; removal and replacement of coping, waterline tile, and plaster finish (Diamondbrite/3M or approved alternative); installation of lane line cups, depth markers, and "No Diving" signage per COMAR; replacement of ladder steps with five new in-wall locations (three steps each); removal and replacement of expansion joint caulk; installation of tiled pool lettering and transition tile; replacement of main drain frames and covers with VGB-compliant covers; replacement of floor inlet fittings with Pentair adjustable units; pressure and dye testing; installation of three custom pool covers for main pool, wading pool, and hot tub; and all labor, supervision, equipment, materials, and permits.

Bidders must demonstrate a minimum of five years' experience performing similar commercial swimming pool renovation work and submit at least three references for comparable projects completed within the previous five years. The bid is structured as a lump sum with required detailed Time and Material cost breakdowns. Pricing must be fully loaded and all-inclusive of benefits, burden, overhead, profit, insurance, taxes, transportation, and all related expenses. The anticipated performance period is October 5 through October 30, 2026, with work commencing within five calendar days of Notice to Proceed. The contractor must provide a minimum one-year workmanship warranty and maintain comprehensive insurance including $2 million Broad Form General Liability, $1 million Business Automobile, statutory workers compensation, and $2 million Umbrella coverage, with the Columbia Association named as additional insured. Payment terms are Net 30 days following acceptance and invoice submission. Bid and performance bonds are not required. Bids remain valid for a minimum of 90 calendar days from receipt.