IFB-26085 #2 Heating Oil and Off-Road Standard Diesel Supply Service

Baltimore City Public Schools has issued Invitation for Bids (IFB-26085) #2 to procure #2 Heating Oil and Standard Off-Road Diesel fuel supply services for delivery to various school locations throughout the Baltimore City Public School System. The successful bidder must deliver fuel to designated locations within 48 hours of standard requests, with 24/7 emergency delivery capability and standard delivery hours between 5:00 a.m. and 4:00 p.m., Monday through Sunday, on a FOB destination basis directly to building oil storage tanks. The awarded entity must maintain a minimum fleet of 10 vehicles and provide fuel across four cost categories: small tank wagon delivery for #2 Heating Oil under 3,000 gallons, tank wagon delivery for #2 Heating Oil between 3,000 and 7,000 gallons, transport delivery for #2 Heating Oil over 7,000 gallons, and small tank wagon delivery for Standard Off-Road Diesel under 3,000 gallons, with estimated annual consumption of 500,000 gallons for #2 Heating Oil and 10,000 gallons for Standard Off-Road Diesel. The contract term is three years from Board approval with one optional two-year renewal period at City Schools' discretion. Pricing will be calculated using the daily OPIS (Oil Price Information Service) daily average purchasing index for Baltimore Harbor plus a fixed bid factor (markup) in dollars per gallon, extended to four decimal places and firm for the initial three-year term, with the bid factor including all transportation costs, operational and management costs, profit, and all other normal contract operations costs. Key deadlines include a pre-bid meeting on May 18, 2026 at 10:30 a.m. via Microsoft Teams, questions due by May 19, 2026 at 4:00 p.m., and bids due June 2, 2026 at 11:00 a.m. with opening at 12:00 p.m. Qualified bidders must submit audited financial statements for the past two fiscal years, at least five customer references documenting similar contract management experience, a State of Maryland Certificate of Good Standing issued within 60 days of the bid due date, Certificate of Insurance with minimum coverage of $1,000,000 general liability and business automobile liability, and all required affidavits and certifications including Non-Collusion, Debarment, Anti-Bribery, and Ethics Certification documents, with bids submitted electronically through eMaryland Marketplace Advantage as one PDF file and one Excel file.

No Minority/Women Business Enterprise (M/WBE) goals have been assigned to this solicitation, and there are no set-aside restrictions limiting the types of organizations eligible to respond. No incumbent vendors or current contractors are identified in the solicitation documents. For the two-year renewal period, entities may request price adjustments tied to the Consumer Price Index not to exceed 5 percent annually, provided they submit proof of cost increases. City Schools is tax-exempt and will not pay state or federal excise taxes, which bidders must account for in their pricing submissions. While specific award values or budget ranges are not explicitly stated in the solicitation documents, the estimated annual fuel consumption of 510,000 total gallons (500,000 gallons of #2 Heating Oil and 10,000 gallons of Standard Off-Road Diesel) provides a baseline for calculating approximate contract values based on submitted bid factors and prevailing OPIS market pricing.