IFB 26-E0010 Translation and Interpretation Services

The California Environmental Protection Agency's Office of Environmental Health Hazard Assessment (OEHHA) issued IFB 26-E0010 on October 15, 2026, requesting bids for translation and interpretation services, with bids due October 29, 2026 at 12:00 p.m. PST. Bidders certified as Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) under the California Department of General Services receive preference; award is made to the lowest responsive and responsible bidder after preference calculations.

The scope includes as-needed written and webpage translation, staff translations of scientific studies, and real-time interpretation (in-person, telephonic, and virtual). Translation services cover Fish Advisory Signs, Invasive Species Program Q&A Fact Sheets with HTML formatting, Synthetic Turf Fact Sheets, Prop 65 Warnings, and CalEnviroScreen-related documents. Target languages for translation include Arabic, Armenian, Cambodian (Khmer), German, Hmong, Japanese, Korean, Laotian, Mixteco, Punjabi, Romanian, Russian, Samoan, Simplified Chinese, Spanish, Tagalog, Traditional Chinese, Ukrainian, Vietnamese, and Zapotec; source languages include Chinese, German, and Russian. Four service types are required: Standard General Translation, Premium General Translation, Website and Online Document translation, and Scientific/Technical document translation. Translated documents must be fully accessible.

Minimum qualifications require at least five years of experience providing interpretation and translation services, with two years serving a public entity (local, state, or federal). Translators and interpreters must hold a minimum of three years of professional experience, including at least two years in complex scientific subjects such as toxicology, risk assessment, carcinogens, and climate change impacts on human health, acquired within the last five years.

The total contract amount shall not exceed $97,500 over four fiscal years (FY 2026/2027 through FY 2029/2030) at OEHHA's discretion. The proposed start date is November 16, 2026. Bidders must submit cost worksheets specifying rates for turnaround times of 3, 7, 10, and 15 business days plus rush requests. Insurance requirements include Commercial General Liability ($1 million per occurrence / $2 million aggregate), Motor Vehicle Liability ($1 million per accident), Professional Liability ($1 million per claim / $2 million aggregate), and Workers' Compensation. A public bid opening is scheduled for October 29, 2026 at 2:00 p.m. PST via Microsoft Teams, with Notice of Intent to Award on November 2, 2026.