IFB 26-04 Flexible Base and Asphaltic Materials

Guadalupe County is seeking competitive sealed bids through Invitation for Bid (IFB) #26-04 for Flexible Base and Asphaltic Materials to be utilized during the calendar year 2026. The procurement covers various crushed stone materials, asphaltic products, and liquid soil stabilizer, with estimated quantities ranging from 0 to 18,708.785 tons across different material types. Vendors must have plant locations within a 25-mile radius of the Guadalupe County Road & Bridge office and are required to provide materials either for pickup at their plant or delivery to four specified county areas. The bid allows for pricing in five categories: FOB at the vendor's plant and delivery to four distinct county areas, with delivery mandated within 24 hours of order placement. All materials must conform to Texas Department of Transportation (TX DOT) specifications, and the county reserves the right to conduct testing and refuse non-conforming products. Key bid dates include a submission deadline of November 5, 2025, at 2:00 PM CST, with vendor questions accepted until October 23, 2025.

The county maintains significant flexibility in vendor selection, reserving the right to award contracts to multiple bidders based on location and pricing considerations. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, vendors must complete various attachments including conflict of interest forms and vendor contact information. The procurement appears to have no strict limitations on vendor size or type, provided they can meet the geographic and specification requirements. The bid does not specify a precise award value, but the estimated material quantities suggest a potentially substantial annual procurement. Pricing must comprehensively include all charges associated with the materials, including delivery, loading, and unloading expenses. The contract period will run from January 1, 2026, through December 31, 2026, with no guaranteed minimum purchase quantities, allowing the county operational flexibility in material acquisitions.