IFB 26-022 for: On-Call Commercial Kitchen Equipment Repairs

The City of Springfield, Massachusetts, through Invitation for Bid (IFB) 26-022, is seeking a qualified on-call contractor to perform commercial kitchen equipment repairs for Springfield Public Schools located in Hampden County. The procurement specifically targets a contractor capable of providing comprehensive repair services for kitchen equipment and appliances, with responsibilities including supplying all necessary materials, supplies, and parts on an as-needed basis. Bidders must be DCAMM certified in general contracting or HVAC, demonstrating technical competence in the field. The bid documents will be available starting August 27, 2025, with sealed bids due on September 11, 2025, at 2:00 PM EST. The City will evaluate bids based on lowest responsible and eligible bidder criteria, reserving the right to reject any or all bids if deemed in the public interest. The contract will have an initial one-year term with potential for two optional one-year renewals at the City's discretion.

The procurement includes a specific goal of 20% participation for Minority and Women-owned Business Enterprises (MWBE), indicating a commitment to supporting diverse business participation. The estimated contract value for these kitchen equipment repairs is $40,000 per year, suggesting a moderate-sized opportunity for qualified contractors. While no incumbent vendors are specifically mentioned, the City has structured the procurement to ensure comprehensive coverage of kitchen equipment repair needs across Springfield Public Schools. The contract will require the selected vendor to be prepared to respond on-call to various repair needs, demonstrating flexibility and readiness to address maintenance issues promptly. Contractors should be prepared to provide detailed documentation of their capabilities, certifications, and past performance in similar educational facility maintenance environments.