IFB 26-006 Milk Only Products

The City Schools of Decatur (CSD) School Nutrition Program is issuing Invitation for Bid (IFB) 26-006 for the procurement of milk only products for its school nutrition program. The solicitation seeks sealed bids for Grade A, pasteurized, homogenized fluid milk and flavored milk products to be delivered to ten school locations throughout the Decatur school district in DeKalb County, Georgia. Vendors must ensure all bid prices include packing and transportation charges to designated school delivery sites, with no separate fuel surcharges permitted. Key evaluation criteria include vendor responsiveness and responsibility in meeting all specifications, with the School Food Authority (SFA) reserving the right to award a single vendor or multiple vendors. An optional pre-bid virtual conference is scheduled for Monday, April 29, 2026, at 10:00 AM EST via Google Meet, with written questions due by 2:00 PM EST on Monday, May 4, 2026. Sealed bids are due by 1:30 PM EST on Friday, May 15, 2026, and will be opened on May 20, 2026, at 10:30 AM at the Elizabeth Wilson Student Support Center. The contract period runs from July 1, 2026, through June 30, 2027, with options for extension up to three months at the same bid pricing and renewal by mutual written agreement for up to four additional one-year terms based on vendor performance.

No set-asides or incumbent preferences are specified in this solicitation, meaning all qualified vendors are eligible to respond regardless of organizational classification or disadvantaged enterprise status. Vendors must comply with federal requirements including Buy American provisions for domestically processed products, HACCP food safety protocols, debarment verification, lobbying certifications for bids exceeding $100,000, and E-Verify employment authorization verification. The selected vendor must maintain product traceability systems, provide 24/7 recall response capability, and conduct annual mock recalls at the vendor's expense. Bid pricing must remain firm for the first thirty days following contract award, after which the SFA may entertain quarterly price escalation or de-escalation requests based on verified market conditions, provided increases do not exceed ten percent per awarded item price. Invoices will be paid within thirty days of receipt following product inspection and acceptance. No specific incumbent vendors or budget ranges are identified in the procurement documents.