IFB #25C076004 CHP Business Services Section Reproduction Equipment Maintenance

The California Department of Highway Patrol (CHP) has issued Invitation for Bids (IFB) #25C076004 for Reproduction Equipment Maintenance and Support Services targeting jurisdictions in Sacramento County and San Francisco City. The procurement seeks a single contractor to provide comprehensive maintenance services for specific reproduction equipment, including a Heidelberg Printmaster QM 46 2-color printing press requiring bi-annual preventative maintenance, Ryobi 752P-A and RGMT 340PCX-2 offset presses needing quarterly preventative maintenance, and RGMT Ink Volume Setter software requiring an annual on-site visit. Key procurement dates include August 11, 2025 at 10:00 AM for question submissions and August 18, 2025 at 3:00 PM for bid submissions, with bid opening immediately following at 3:15 PM. The proposed agreement term spans from September 1, 2025 through June 30, 2028, with potential extensions contingent on satisfactory performance and funding availability. Evaluation criteria will focus on selecting the lowest responsive and responsible bidder, with potential adjustments for applicable preferences and incentives. Bidders must possess valid local business licenses and maintain $1,000,000 in commercial general liability insurance coverage.

The solicitation includes several preference and incentive opportunities for small/micro businesses and non-small business subcontractors, with potential bid reductions up to 5% for each category. While Disabled Veteran Business Enterprise (DVBE) incentives are available, participation requirements have been waived for this specific solicitation. The contract requires service performance at the CHP Reproduction Services Unit located at 601 North 7th Street, Sacramento, CA 95811, during standard business hours. The agreement incorporates budget contingency clauses tied to state funding availability, providing flexibility for the government. No specific incumbent vendor information is disclosed, and the solicitation appears open to qualified vendors meeting the stated requirements. While no explicit award value is mentioned, the comprehensive maintenance services and multi-year term suggest a potentially significant contract opportunity for businesses specializing in reproduction equipment maintenance and support services.