IFB__25C076004_CHP_Business_Services_Equipment_Maintenance.pdf

This Notice to Prospective Bidders is issued by the California Department of Highway Patrol (CHP) Business Services Section, Contract Services Unit for Invitation for Bids (IFB) Number #25C076004 entitled "CHP Business Services Section Reproduction Unit – Reproduction Equipment Maintenance and Support Services." The solicitation seeks a single contractor to provide maintenance and support services for reproduction equipment including a Heidelberg Printmaster QM 46 2-color printing press (bi-annual preventative maintenance), Ryobi 752P-A and RGMT 340PCX-2 offset presses (quarterly preventative maintenance), and RGMT Ink Volume Setter software support (annual on-site visit). Questions are due August 11, 2025 at 10:00 AM, bids are due August 18, 2025 at 3:00 PM with bid opening at 3:15 PM the same day. The proposed agreement term runs from September 1, 2025 through June 30, 2028, with possible extensions subject to satisfactory performance and funding availability.

The contract will be awarded to the lowest responsive and responsible bidder after adjustments for applicable preferences and incentives. Small/micro business preference (up to 5% reduction), non-small business subcontractor preference (up to 5% reduction), and Disabled Veteran Business Enterprise (DVBE) incentives are available, though DVBE participation requirements have been waived for this solicitation. Bidders must possess valid local business licenses, meet insurance requirements including $1,000,000 commercial general liability coverage, and comply with all applicable contractor certification requirements. The agreement includes budget contingency clauses tied to state funding availability, and services must be performed at the CHP Reproduction Services Unit located at 601 North 7th Street, Sacramento, CA 95811 during normal business hours.