IFB 25C074013 CHP fleet operations section - vehicle upfitting services

The California Department of Highway Patrol (CHP) has issued Invitation for Bids (IFB) Number 25C074013 for vehicle upfitting services to support its Fleet Operations Section. This procurement seeks a qualified contractor to provide comprehensive upfitting services for approximately 66 police vehicles, including 10 sedans, 30 trucks, and 26 SUVs, with installations of emergency lighting, siren/public address systems, two-way radios, antennas, portable radio chargers, first aid kits, fire extinguishers, and equipment lock boxes. Contractors must establish fixed per-vehicle installation pricing for each of the three vehicle categories and provide hourly labor rates for additional services, with the CHP providing major components and parts while contractors supply all labor, consumable materials, fasteners, and hardware. Required qualifications include a minimum of five years of continuous experience in police vehicle upfitting services, personnel with at least two years of motor vehicle maintenance or repair experience, a business location within 50 miles of the CHP Fleet Operations Section in West Sacramento, adequate secure storage for a minimum of 10 vehicles, and demonstrated capability to upfit at least 15 vehicles monthly with a 10-business-day completion timeline per vehicle. The anticipated contract term extends from June 12, 2026 through June 11, 2028, with possible extension at CHP's discretion, and contractors must maintain $1,000,000 per occurrence and $2,000,000 aggregate liability and workers' compensation insurance along with a five-year warranty on all work performed. Written questions must be submitted by April 9, 2026 at 10:00 AM, with bids due on April 20, 2026 at 11:30 AM, and the bid opening will occur on the same date and time with no walk-through scheduled. The CHP intends to award the contract to the single responsive and responsible bidder offering the lowest bid price.

The CHP has waived mandatory Disabled Veteran Business Enterprise (DVBE) participation requirements but offers optional DVBE incentive considerations of up to 5 percent, and small business and micro-business preferences of up to 5 percent are also available along with non-small business subcontractor preferences. The total proposed agreement value is $500,000, representing the budget range for this procurement. No incumbent vendors or current contractors are identified in the solicitation materials, and no existing infrastructure or technology integration requirements are specified. This opportunity is open to qualified firms meeting the experience and operational requirements outlined in the IFB, with evaluation based on bid responsiveness, contractor responsibility, and lowest proposed price.